Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated August 12, 2024 be adopted as printed.

THAT the Addenda to the Regular Agenda of Council and Standing Committees dated September 9, 2024 be added to the Agenda as printed.

THAT Jamie Pritchard and Megan Chrisholm of the Downtown Stratford BIA be heard.

THAT the installation of pedestrian wayfinding signs in the downtown core by the Downtown Stratford Business Improvement Area be approved.

THAT Mike Sullivan be heard.

THAT Brian Elliot, Donna Sobura, Paul Brown, and Jane Marie Mitchell be heard.

THAT the “About the new peopleCare Stratford Long-Term Care Questions and Answers” provided by peopleCare be received.

THAT the motion be amended maintain the minimum overall Landscaped Open Space requirement of 28%. Discussion was held on the amount of greenspace and the proposed reduction. It was noted there are 4,000 people on the wait list for long term care beds in Oxford and Perth Counties. Regular Council Minutes 13 September 9, 2024 Mayor Ritsma called the question on the motion to amend the main motion.

THAT the motion be amended to increase the minimum bicycle requirement to 12 spaces for the north side. The number of spaces was clarified. Mayor Ritsma called the question on the motion to amend the main motion.

THAT the report titled, “Updated Coordinated Strategy for Public Land Encampments” (COU24-101), be received for information.

THAT Council direct Staff to finalize the Action Plan as presented in Report COU24-104 and in support of an application to the Canada Mortgage and Housing Corporation – Housing Accelerator Fund 2; THAT the Chief Administrative Officer, in consultation with the Director of Corporate Services, Director of Social Services, and Director of Building and Planning, be authorized to approve the Action Plan, including the refinement of the proposed initiatives, in support of the City’s application for the Housing Accelerator Fund prior to finalizing the application to the Canada Mortgage and Housing Corporation; THAT the Chief Administrative Officer be authorized to sign all necessary Housing Accelerator Fund application related documents in support of the City’s submission; THAT the Mayor and Clerk be authorized to execute all documents to effect a transfer to the City of the Housing Accelerator Fund on terms acceptable to the Director of Corporate Services and in forms acceptable to the City Solicitor; Regular Council Minutes 16 September 9, 2024 AND THAT a subsequent report be prepared to outline the zoning provisions for a change from 3 Units to 4 Units as of Right, for Council’s consideration.

THAT Policy P.3.4 Rental of City Hall Auditorium be rescinded and replaced with an Administrative Policy.

THAT the tender (T-2024-23) for the installation of an accessible entrance ramp at the Administration of Justice Building be awarded to Uniqueco Building Restoration Inc. for a total cost of $162,607, including HST; THAT Facilities Capital Reserve Fund R-R11-FACI be used to provide the funding required; AND THAT if additional work is required, subject to approval by the Director of Community Services, an additional contingency be authorized to fund any potential issues that are not within the scope of work from Facilities Capital Reserve Fund R-R11-FACI.

THAT the motion be amended to exempt the applicant from the payment of the annual fee of $50.00.

THAT the encroachment application for 96 Huron Street to permit the existing concrete steps, sidewalk and handrail to encroach onto the Huron Street road allowance for a total encroachment area of 47.17m2, be approved; THAT the applicant be exempted from the payment of the annual fee of $50.00; AND THAT the City Clerk be directed to prepare a by-law authorizing the encroachment at 96 Huron Street for consideration at a future Regular Council meeting.

THAT the motion be amended to include that staff report back regarding the usage data for existing charging stations.

THAT staff be authorized to apply for funding to install four Level 3 EV Charging Stations under the Natural Resources Canada’s Zero Emission Vehicle Infrastructure Program; THAT the use of the Parking Reserve Fund be authorized to fund the City’s portion of the project; THAT staff report back with total project costs, and amendments required to the Traffic and Parking By-law if required; AND THAT staff report back regarding the usage data for existing charging stations.

THAT the Closed Meeting Protocol be adopted; THAT section 4.2 of the Delegation of Authority By-law 137-2017 be amended to provide authority to the Chief Administrative Officer and the Director of Human Resources to hire and promote employees, including authority to issue employment letters, and to adjust salaries in accordance with all relevant policies and legislation and subject to the passage of a by-law by Council, where necessary; AND THAT section 4.3 of the Delegation of Authority By-law 137- 2017 be amended to provide authority to the Chief Administrative Officer to approve the termination of City employees below the CAO or deputy CAO (if applicable) level, including authority to execute termination agreements and to amend the Delegation Restriction to “In the opinion of legal counsel where the costs associated with the termination are $250,000 or below, not including any costs normally incurred as a result of a resignation or retirement”. Discussion was held on the motion and the proposed amendments to the Delegation of Authority By-law. A request was made to separate the first part of the motion. Mayor Ritsma called the question on the first part of the motion, being the adoption of the Closed Meeting Protocol.

THAT Andy Mark and Kathleen Barry be appointed as citizens-at- large and Joan Jones be appointed as the Family Services Perth- Huron representative to the Accessibility Advisory Committee to November 30, 2025, or until a successor is appointed by Council; AND THAT the terms of reference for the Accessibility Advisory Committee be amended to remove two citizen-at-large representatives from the composition of the Accessibility Advisory Committee.

THAT Kelley Teahen be appointed as a citizen-at-large to the Active Transportation Advisory Committee to November 30, 2025, or until a successor is appointed by Council; THAT Christine Lee be appointed as the Avon Trail representative to the Active Transportation Advisory Committee for the remainder of the four year term to November 30, 2025, or until a successor is appointed by Council; Regular Council Minutes 21 September 9, 2024 AND THAT the terms of reference for the Active Transportation Advisory Committee be amended to remove the one representative from the Energy and Environment Advisory Committee.

THAT Kimberly Richardson, Mary Anne Krutila, and Carys Wyn Hughes be appointed as citizen representatives to the Communities in Bloom Advisory Committee to November 30, 2025, or until a successor is appointed by Council.

THAT Anne Claessens, Cambria Ravenhill, Jeff Atchison, and Brian Johnson be appointed as citizen representatives to the Heritage Stratford Committee to November 30, 2025, or until a successor is appointed by Council; THAT Jacob Van Kooten be appointed as the Perth Huron Builder’s Association representative to the Heritage Stratford Committee to November 30, 2025, or until a successor is appointed by Council; AND THAT the composition of the Heritage Stratford Committee be amended to remove the alternate Perth Huron Builders’ Association representative.

THAT Anita Jacobsen, Felicity Sutcliffe, and Geoff Krauter be appointed as citizen representatives to the Energy and Regular Council Minutes 23 September 9, 2024 Environment Advisory Committee to November 30, 2025, or until a successor is appointed by Council; THAT Zachary Kritzer be appointed as the Youth Representative to the Energy and Environment Advisory Committee to November 30, 2025, or until a successor is appointed by Council; THAT Mike Sullivan be appointed as the Climate Momentum representative to the Energy and Environment Advisory Committee to November 30, 2025, or until a successor is appointed by Council; AND THAT staff be directed to re-advertise for a citizen representative on the Energy and Environment Advisory Committee.

THAT June Sharon Wells and Ken Clarke be appointed as citizen representatives to the Stratfords of the World (Ontario) Advisory Committee to November 30, 2025, or until a successor is appointed by Council; AND THAT the composition of the Stratfords of the World (Ontario) Advisory Committee be amended by reducing the number of citizen representatives from 9 to 8.

Regular Council Minutes 24 September 9, 2024 THAT Mark Henderson be re-appointed to the Festival Hydro Inc. Board of Directors for a four-year term from December 1, 2024 to November 30, 2028; AND THAT Tony Ciciretto be re-appointed to the Festival Hydro Services Inc. Board of Directors for a four-year term from December 1, 2024 to November 30, 2028.

THAT Roger Black be appointed as a citizen representative to the Committee of Adjustment for the remainder of a four-year term to November 14, 2026, or until successors are appointed by Council.

THAT City Council hereby designates the Big Wreck Concert to be held October 19, 2024 and the Washboard Union Concert to be held November 2, 2024 at the Stratford Rotary Complex as having municipal significance for the purpose of obtaining liquor licences from the AGCO, subject to the necessary permits being obtained, compliance with the City's Municipal Alcohol Risk Policy, compliance with the conditions outlined by Fire Services are adhered to at all times during the event, and the required certificates of insurance being provided prior to the event.

THAT Council support the letter from the Upper Thames River Conservation Authority to the Minister of Natural Resources and Forestry asking for a reversal of the direction to freeze the fees for planning, development, and permitting.

THAT By-laws 99-2024 to 103-2024 be taken collectively.

THAT By-laws 99-2024 to 103-2024 be read a First and Second Time.

THAT By-laws 99-2024 to 103-2024 be read a Third Time and Finally Passed.

THAT By-law 104-2024 be read a First and Second Time.

THAT By-law 104-2024 be read a Third Time and Finally Passed.

THAT By-law 105-2024 be read a First and Second Time.

THAT By-law 105-2024 be read a Third Time and Finally Passed.

THAT CA-2024-140, being a resolution from The City of Toronto regarding Provincial Support for Family Physicians, be endorsed.

THAT staff be directed to review the fees for the Retail Business Holidays Act Exemption Application; AND THAT staff report back to Council at a future meeting.

THAT the hosting of a Homecare Symposium be

THAT By-law 106-2024 be read a First and Second Time.

THAT By-law 106-2024 be read a Third Time and Finally Passed.

THAT the September 9, 2024 Regular Council meeting adjourn.