Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated July 24, 2023 be adopted as printed.

THAT the Addenda #1 and Addenda #2 to the Regular Agenda of Council dated August 14, 2023, to add Mid-Year Update - Grand Trunk Block Redevelopment Strategy Report (COU23-100), Tender Award - T- 2023-47 - Balcony Repairs for 45 Buckingham Drive, Stratford, and 270 Queen Street West, St. Marys, Ontario Report (COU23-101) and draft By-laws, and the Addenda to the Infrastructure, Transportation and Safety Committee Agenda dated August 14, 2023, to add a delegation request, be added to the Agenda as printed.

THAT the Council meeting adjourn to a public meeting under the Planning Act to hear the following applications:  Zone Change Application Z03-23 for 473 Douro Street and 160, 169 and 172 Frederick Street; and  Zone Change Application Z02-23 for 203 and 209 Waterloo Street South. to reconvene at the conclusion of the public meeting.

THAT the Transportation Master Plan presented by Arcadis be received for information; AND THAT the 30-day public review period commence. A member stated that there was no commitment to the recommendations of the draft Transportation Master Plan as a result of approving the motion. Mayor Ritsma called the question on the motion.

THAT applications OPA01-23 and Z01-23 to establish a special policy on and amend the zoning at 198 Mornington Street to permit the conversion of the existing building into a 17-unit apartment building BE APPROVED for the following reasons: 1. The request is consistent with the Provincial Policy Statement; 2. The request is in conformity with the goals, objectives, and policies of the Official Plan; 3. The zone change will provide for the adaptive re-use of the existing building as appropriate for the subject lands; and 4. The public were consulted during the application circulation and comments that have been received in writing or at the public meeting have been reviewed, considered, and analyzed within the Planning Report. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 7 August 14, 2023 AND THAT Council pass a resolution that no further notice is required under Section 34(17) of the Planning Act.

THAT Stratford City Council hereby proclaims October 17, 2023 as the 23rd Annual "Child Care Worker and Early Childhood Educator Appreciation Day" in the City of Stratford in recognition of the education, dedication and commitment of childcare workers to children, their families and quality of life in the community.

THAT Stratford City Council hereby proclaims September 18 to 24, 2023 as "Rail Safety Week" in the City of Stratford to raise awareness of rail safety, save lives and prevent injuries caused by incidents involving trains and citizens.

THAT the Tender (T-2023-34) for the supply and delivery of one (1) Hydrostatic Articulating 4-Wheel Drive Sidewalk Tractor and attachments, be awarded to Jade Equipment Company Ltd. at a tender price of $252,498.50, including HST.

THAT By-law 4-2023, as amended, be further amended by removing Meghan Miller as a representative appointed to the Downtown Stratford Business Improvement Area Board of Management; AND THAT Melissa Orr be appointed to the Downtown Stratford Business Improvement Area Board of Management for a four- year term to November 14, 2026, or until successors are appointed by Stratford City Council.

THAT the Mayor and Clerk, or their respective delegates, be authorized to execute an extension agreement to the Transit Agreement with the County of Perth for the Intracommunity Transportation Project (PC Connect) to March 30, 2025; THAT the Mayor and Clerk, or their respective delegates, be authorized to execute extension agreements to the Local Partnership Agreements with the Town of St. Marys and the Municipality of North Perth for the Intercommunity Transportation Project (PC Connect) to March 30, 2025; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 9 August 14, 2023 AND THAT pre-budget approval for 2024 be authorized for the PC Connect Project in 2024 of $160,000. A question and answer period was held between members and staff with respect to:  the $160,000 funding only being for 2024 and further discussion being required for 2025;  additional potential funding being available from the Ministry of Transportation (MTO) but staff requiring more information before putting an application forward;  staff seeking pre-budget approval to ensure all local partners can work together to continue to program in 2024;  dialogue at this time being to get a better understanding of funding available for the current year;  staff coming back to Council with more information following discussions with the MTO; and  ridership continuing to increase and the importance of maintaining and growing the program for residents. Mayor Ritsma called the q

THAT Council authorize free bus services within the City of Stratford for a period of one (1) business day, on Friday, September 8, 2023; AND THAT Council authorize utilizing the Community Grant program to cover the $5,000 estimated loss in revenue to the Community Services Department Transit Division. A question and answer period was held between members and staff with respect to: A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 10 August 14, 2023  staff being able to record how many people take advantage of the free service; and  forwarding information about the free transit day to high schools in the City. Mayor Ritsma called the question on the motion.

THAT Council authorize Staff to finalize the Action Plan as presented and in support of an application to the Canada Mortgage and Housing Corporation – Housing Accelerator Fund; THAT the Chief Administrative Officer, in consultation with the Director of Corporate Services, Director of Social Services, and Director of Building and Planning Services, be authorized to approve the Action Plan, including the refinement of the proposed initiatives, in support of the City’s application for the Housing Accelerator Fund prior to finalizing the application to the Canada Mortgage and Housing Corporation; THAT the Chief Administrative Officer be authorized to sign all necessary Housing Accelerator Fund application related documents in support of the City’s submission; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to execute all documents to affect a transfer to the City of the Housing Accelerator Fund on terms acceptable to the Director of Corporate Services and in forms acceptable to the City Solicitor. It was questioned whether the leasing of city owned lands were to be included. The Director of Building and Planning Services advised that a variety of lenses could be applied for future use and depending on successful funding further resources could be assigned to areas such as marketing and servicing challenges. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 11 August 14, 2023 Mayor Ritsma called the question on the

THAT the Report titled, “Mid-Year Update – Grand Trunk Block Redevelopment Strategy” (COU23-100), be received for information.

THAT the Tender (T-2023-47) for Balcony Repairs at 270 Queen Street West, St. Marys, be awarded to Quality Connect Construction Inc. at a total cost of $101,550.00, including HST; THAT the Tender (T-2023-47) for Balcony Repairs at 45 Buckingham Drive, Stratford, be awarded to Registon Building Restoration Ltd. at a total cost of $142,000.00, including HST; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreements for Tender T-2023-47.

THAT the Report of the Finance and Labour Relations Committee dated August 14, 2023 be adopted as printed.

THAT By-laws 96-2023 to 103-2023 be taken collectively.

THAT By-laws 96-2023 to 103-2023 be read a First and Second Time.

THAT By-laws 96-2023 to 103-2023 be read a Third Time and Finally Passed.

THAT By-laws 104-2023 be read a First and Second Time.

THAT By-laws 104-2023 be read a Third Time and Finally Passed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Finance and Labour Relations Committee [7:05 p.m. or thereafter following the Regular Council meeting];  Infrastructure, Transportation and Safety Committee [7:10 p.m. or thereafter following the Regular Council meeting];  Planning and Heritage Committee [7:15 p.m. or thereafter following the Regular Council meeting]; and and to Committee of the Whole if necessary, and to reconvene into Council.

THAT Items 5.1, 6.1, 6.2, 7.1, 8.1 and 9.1 of the Finance and Labour Relations Committee meeting dated August 14, 2023 be adopted as follows: 5.1 SEEDCo Update July 18 2023 (FIN23-024) THAT the Stratford Economic Enterprise Development Corporation (SEEDCo./investStratford) Update dated July 18, 2023, be received for information. 6.1 Electricity and Natural Gas Procurement – City of Stratford (FIN23-023) THAT the report titled, “Electricity and Natural Gas Procurement – City of Stratford” (FIN23-023), be received for information. 6.2 Treasurer’s Statement for Development Charges and update to Parkland Reserve Funds 2022 (FIN23-026) THAT the 2022 Treasurer’s Statement for City of Stratford Development Charges Reserve Funds be received for information; AND THAT the 2022 Treasurer’s Statement for City of Stratford Parkland Dedication Reserve Fund be received for information. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 17 August 14, 2023 7.1 2024 Budget Consideration for Projects Requested by the Accessibility Advisory Committee (FIN23-028) THAT the following projects be

THAT Items 5.1, 6.1 and 8.1 of the Infrastructure, Transportation and Safety Committee meeting dated August 14, 2023 be adopted as follows: 5.1 Festival Hydro Lease Agreement Renewal (ITS23-025) THAT the Mayor and Clerk, or their respective delegates, be authorized to execute the Commercial Lease Agreement Addendum with Festival Hydro Inc., to extend the lease for the premises at 153/161 Wellington Street until August 31, 2026. 6.1 Proposed Seasonal Restrictions to T.J. Dolan Drive from St. Vincent Street South to Huron Street (ITS23-024) THAT the Report (ITS23-024), Proposed Seasonal Restrictions to T.J. Dolan Drive from St. Vincent Street South to Huron Street, be filed. 8.1 Request for an exemption from Noise Control By-law 113-79 for a private backyard event at the property of 893 Mornington Street, Stratford (ITS23-023) A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 19 August 14, 2023 THAT approval be given to the homeowners of 893 Mornington Street, Stratford for an exemption to Noise Control By-law 113-79 for a private event held at their property from 3:30p.m. on Saturday, September 9, 2023, to 1:30a.m. on Sunday, September 10, 2023, from the following provisions:  Unreasonable noise [Schedule 1 clause 8];  The operation of loudspeakers and amplification of sound [Schedule 2 Clause 2];  Yelling, shouting, hooting, whistling or singing [Schedule 2 Clause 16].

THAT Item 7.1 of the Infrastructure, Transportation and Safety Committee meeting dated August 14, 2023 be adopted as follows: 7.1 2023 Airport Study Options and Recommendation (ITS23-022) THAT Option 3, being the continued ownership and contracted operation of the Airport and as detailed in the 2023 Stratford Municipal Airport Study, be approved; THAT the recommended increase of Airport Capital Reserves from $100,000 to $207,000 be considered for the 2024 budget; AND THAT Staff begin the recommended implementation tasks associated with Option 3 of the 2023 Stratford Municipal Airport Study: 1. The updating of the Airport Development Plan to identify lands for new growth, end users, and servicing costs; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 20 August 14, 2023 2. The formation of internal and external partnerships for business development, including the potential involvement of investStratford and Destination Stratford, and the initiation of opportunity marketing efforts; 3. The development of strategies for climate change mitigation and adaptation through collaboration with the City’s Climate Change Programs Manager; 4. The implementation of the strategies outlined in Section 5 of the study for revenue generation; and 5. Enhanced reporting on the Airport’s economic and social benefits to Stratford and the surrounding region on a proactive and ongoing basis.

THAT Item 4.1 of the Planning and Heritage Committee meeting dated August 14, 2023 be adopted as follows: 4.1 Stratford Art in the Park request for Sign By-law Variance (PLA23-009) THAT the request by Art in the Park to erect six (6) banner signs on the lamp posts on Lakeside Drive between Front Street and North Street from May 1 until October 12 each calendar year, be approved provided they obtain a sign permit; THAT the fees relating to the annual sign permit and sign variance be covered by account G-872-7645-7908 Community Supports each year to keep the By-law Division revenues whole; THAT Art in the Park facilitate the installation and removal of the banner signs each year at their cost; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 21 August 14, 2023 AND THAT this sign variance remain in effect until December 31, 2028. It was questioned and confirmed that the banners requested would be put up in place of those from the Board of Park Management during the months to be approved. Mayor Ritsma called the question on the motion.

THAT By-laws 11.8 to 11.9 be taken collectively.

THAT By-laws 11.8 to 11.9 be read a First and Second Time.

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 22 August 14, 2023 THAT By-laws 11.8 to 11.9 be read a Third Time and Finally Passed.

THAT the August 14, 2023 Regular Council meeting adjourn.