Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated September 22, 2025 be adopted as printed.

THAT the Addenda to the Regular Agenda of Council and Standing Committees dated October 14, 2025, be added to the Agenda as printed.

THAT the Memorandum of Settlement with the International Brotherhood of Electrical Workers - Local 636 effective May 1, 2025 to April 30, 2029, be ratified; AND THAT the Mayor, Chief Administrative Officer, and Clerk, or their respective delegates, be authorized to sign the Memorandum of Settlement, the Collective Agreement, and all other documents necessary to implement the Memorandum of Settlement and Collective Agreement.

THAT the report titled, “Findings and Recommendations of the Ad Hoc Grand Trunk Renewal Committee” (COU25-126), including the Vision, Planning and Architecture Working Group Report (Appendix A), the End-of-Mandate Survey Feedback Summary (Appendix B), and the Timeline Reflection Activity (Appendix C) attached to the Report, be received for information and review. Members of Council and staff held a discussion regarding the motion as follows: Regular Council Minutes 7 October 14, 2025  it being questioned when the appropriate time would be to provide direction regarding changes to the Terms of Reference for the committee;  the Mayor noting that further direction can be provided when staff comes back with a report;  the Chief Administrative Officer noting that there will be opportunities for further public engagement as well as the use of subject matter experts;  staff to bring a report that summarizes the recommendations from the Ad Hoc Committee and working groups;  it being preferred that a consulting group who are used to working in public and private spaces be engaged;  there being concerns that the piece concerning public space and public land may be

THAT the report titled, “Affordable Home Ownership Eligibility Criteria Update” (COU25-130), be received for information.

THAT Council authorize the Director of Infrastructure Services to enter into a Depot Operations Agreement with Circular Materials for a three-year term from January 1, 2026 to January 1, 2029; AND THAT the Director of Infrastructure Services be authorized to extend the Depot Operations Agreement with Circular Materials for an additional three-one year terms after January 1, 2029, subject to the same terms and conditions and satisfactory contract performance.

THAT Schedule 2, No Parking, of the Traffic and Parking By-law 159-2008, be amended by adding the following new provisions: Street Side Between Period Brown South From a point 19 metres Anytime Street north of the Russel Drive north curb to a point 48 metres northern therefrom Thomas South From a point 21 metres Anytime Street east of the Brown Street east curb to a point 131 metres easterly therefrom Thomas South From a point 157.5 metres Anytime Street west of the O’Loane Avenue west curb to a Regular Council Minutes 9 October 14, 2025 Street Side Between Period point 10 metres westerly therefrom

THAT Council support the City’s pursuit of the opportunity to host the Ontario Small Urban Municipalities (OSUM) Conference in 2027; AND THAT staff be directed to work with OSUM to fulfill hosting requirements should Stratford be selected.

THAT the Request for Proposal (RFP-2025-25) for 398 Erie St, Stratford Affordable Housing - Architectural Services, be awarded to AXIA at a cost of $198,940.00, including HST.

THAT the proposal (RFP 2025-36) for the Provision of Supported Housing 619 Queen St East, St. Marys and 621 Queen St East, St. Marys, be awarded to Little Lake Residential; Regular Council Minutes 10 October 14, 2025 THAT the Mayor and Clerk, or their authorized delegates, be authorized to sign the necessary agreement with Little Lake Residential for the delivery of services as defined in the agreement; AND THAT the Director of Social Services be authorized to extend the agreement for two (2) additional, twelve (12) month periods for a maximum of thirty-six (36) months, at the same terms and conditions subject to satisfactory performance and to execute any required documentation.

THAT the request for proposal (RFP-2025-60) for Lorne Avenue Trunk Storm Sewer Condition Assessment and Rehabilitation Engineering Services, be awarded to Andrews.engineer at a total proposal price of $154,024.65, including HST; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the Contract agreement for RFP-2025-60.

THAT Barb Shaughnessy on behalf of the Inn Keepers Collective be heard.

THAT Council approve the BIA's request for funding in the amount of $20,000 for the installation of a mural at 118 Ontario to be funded from the tax rate stabilization reserve. Members of Council and staff held a discussion regarding the motion as follows:  there being concerns that the tax rate stabilization reserve has gotten smaller;  the one-time request being in line with what the fund is for; and  Council having used the tax rate stabilization reserve to fund the budget and it being important to carefully consider what the fund would be used for moving forward. The Mayor called the question on the motion.

THAT the BIA's request for funding in the amount of $20,000 for the installation of a mural at 118 Ontario Street, be

THAT Stratford City Council hereby proclaims October 19 to 25, 2025 as "Local Government Week" in the City of Stratford to reflect on the vital services delivered by municipal governments.

THAT Stratford City Council hereby proclaims October 21, 2025 as the 25th Annual "Child Care Worker and Early Childhood Regular Council Minutes 13 October 14, 2025 Educator Appreciation Day" in the City of Stratford in recognition of the education, dedication and commitment of child care workers to children, their families and quality of life of the community.

THAT Stratford City Council hereby proclaims October 19 - 25, 2025 as "Ontario Public Library Week" in the City of Stratford to encourage all residents of Stratford to show their support for our local public library by visiting all year long and utilizing the wide variety of services they have to offer.

THAT Stratford City Council hereby proclaims October 2025 as "National Disability Employment Awareness Month" to support people with disabilities in our community.

THAT Stratford City Council hereby proclaims October 15, 2025, as "Pregnancy and Infant Loss Awareness Day" in remembrance of pregnancy loss and infant death, including, but not limited to, miscarriage, stillbirth, medical termination, SIDS and the death of a newborn; AND THAT Stratford City Council authorizes the flying of the Pregnancy and Infant Loss Awareness Flag on October 15, 2025 Regular Council Minutes 14 October 14, 2025 in recognition of the importance of support needed when a family experiences the trauma of pregnancy and infant loss.

THAT Kate Mulrooney on behalf of Climate Momentum be heard.

THAT the petition from Climate Momentum requesting the City reduce speeds on local and collector streets from 50 km/h to 40 km/h and to prioritize this project in 2026, be received.

THAT the management report entitled "40 km/h Speed Limits in Residential Areas" (ITS23-028) be removed from the table. Following an enquiry from a Member, the City Clerk noted that the removal of the motion from the table will allow Council to continue their consideration of the matter. The Mayor called the question on the motion.

THAT the 40 km/h Speed Limits in Residential Areas initiative be

THAT By-laws 127-2025 to 131-2025 be taken collectively.

THAT By-laws 127-2025 to 131-2025 be read a First and Second Time.

THAT By-laws 127-2025 to 131-2025 be read a Third Time and Finally Passed.

THAT CA-2025-125, being a resolution from the Association of Municipalities of Ontario regarding Continued Automated Speed Enforcement Advocacy, be endorsed. Members of Council held a discussion regarding the motion as follows: Regular Council Minutes 18 October 14, 2025  there being data to support that speed cameras are effective enforcement tools; and  the use of speed cameras allowing police forces to focus their limited resources to other matters. The Mayor called the question on the motion.

THAT CA-2025-122, being a resolution from the Municipality of Brighton regarding Support for Electoral Reform, be endorsed. Members of Council held a discussion regarding the motion as follows:  a member noting they will not be supporting the motion as the shift in electoral reform takes away the individuality of rural areas; and  a member noting that there are many different types of proportional representation and there is no recommended type identified. The Mayor called the question on the motion.

THAT CA-2025-124, being a resolution from The Township of Woolwich regarding Bill C-61 First Nations Clean Water Act, be endorsed.

THAT CA-2025-126, being a resolution from The Regional Municipality of Niagara regarding State of Emergency on Mental Health, Homelessness and Addictions, be endorsed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Finance and Labour Relations Committee [7:05 or thereafter following the Regular Council meeting]; and  Infrastructure, Transportation and Safety Committee [7:10 or thereafter following the Regular Council meeting]; Regular Council Minutes 20 October 14, 2025 and to Committee of the Whole if necessary, and to reconvene into Council.

THAT By-law 132-2025 be read a First and Second Time.

THAT By-law 132-2025 be read a Third Time and Finally Passed.

THAT the October 14, 2025, Regular Council meeting adjourn.