Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated October 15, 2024, be adopted as printed.

THAT the Addenda to the Regular Agenda of Council and Standing Committees dated October 28, 2024, be added to the Agenda as printed.

THAT Jane Marie Mitchell be heard.

THAT correspondence from Mike Sullivan dated October 28, 2024 be received.

THAT Mike Sullivan, Jane Marie Mitchell and Sharon Collingwood, be heard.

THAT the Tender for the supply and installation of a new roofing system and waterproofing for the Boathouse, be awarded to Grand Valley Roofing & Coatings Inc. at a total cost of $105,997.39, including HST; THAT the Tender for the supply and installation of a new railing system for the Boathouse, be awarded to Kee Safety Ltd. at a total cost of $129,743.21, including HST; Regular Council Minutes 7 October 28, 2024 THAT the Tender for the supply and installation of a new interlocking paver system for the Boathouse, be awarded to A Touch of Dutch Landscaping and Garden Services Ltd. at a total cost of $27,484.99, including HST; THAT Recreation Capital Reserve Fund R-R11-RECR be used to provide the funding required; AND THAT if additional work is required, subject to approval by the Director of Community Services, an additional contingency be authorized to fund any potential issues that are not within the approved Tender scope of work from Recreation Capital Reserve Fund R-R11-RECR. With respect to a member's enquiry regarding the contingency limit for the project, the Director of Community Services noted that generally there is a 10% contingency in place and anything more substantial is brought to Council for consideration. The Mayor called the question on the motion.

THAT Council direct the Director of Human Resources to implement Option 1 in Report COU24-126 – Separate the current Respectful Workplace Policy H.1.36 into three (3) separate policies and update the City’s Respect in the Workplace web page; THAT Council adopts the Public Conduct Policy; AND THAT Council accepts the Administration Policy “Respectful Workplace Policy H.1.36” as information. Members of Council held a discussion regarding the motion as follows:  there being concerns that the Council direction was for the application of policy to be reviewed and not only for the policy to be broken down into three pieces; Regular Council Minutes 9 October 28, 2024  there being no change to the policy and concerns that the outcome will be the same as before;  the policy being required to protect staff from harassment;  there being concerns about not creating a policy that is tailored to needs of Stratford;  the need for creating other ways for the public to engage with Council outside of the formal process of delegation;  the importance of having a policy to ensure that staff are treated respectfully; and  there being concerns from the public about the application of the policy and how it has discouraged them from participating. A member requested a recorded vote. Discussion continued as follows:  there being a need to support staff as well as to provide the public with the opportunity to speak up;  the proposed policy being different from the current one; and,  there be

THAT Councillor Nijjar be appointed as Deputy Mayor for the remainder of the term from November 14, 2024 to November 14, 2026. Members of Council held a discussion regarding the motion as follows:  it being important to share the workload and the possibility of breaking up the term into one-year periods to give everybody a chance; and  the selection and appointment process of other municipalities, including the City of Ottawa, being noted. The Mayor called the question on the motion.

THAT the Report of the Infrastructure, Transportation and Safety Committee dated October 28, 2024, be adopted as printed.

THAT By-laws 125-2024 to 127-2024 be taken collectively.

THAT By-laws 125-2024 to 127-2024 be read a First and Second Time.

THAT By-laws 125-2024 to 127-2024 be read a Third Time and Finally Passed

THAT CA-2024-176, being a resolution from the Town of Bradford West Gwillimbury regarding the Ontario Deposit Return Program, be endorsed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Social Services Committee [7:05 or thereafter following the Regular Council meeting]; and  Community Services Committee [7:10 or thereafter following the Regular Council meeting] and to Committee of the Whole if necessary, and to reconvene into Council.

THAT By-law 128-2024 be read a First and Second Time.

THAT By-law 128-2024 be read a Third Time and Finally Passed.

THAT the October 28, 2024, Regular Council meeting adjourn.