Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated June 12, 2023 be adopted as printed.

THAT the delegation by Krista Robinson, on behalf of the Stratford Public Library Board of Directors, be heard.

THAT the Council meeting adjourn to a public meeting under the Planning Act to hear Zone Change Application Z01-23 and Official Plan Amendment Application OPA01-23 for 198 Mornington Street, to reconvene at the conclusion of the public meeting.

THAT the Municipal Cultural Plan be received; THAT the $65,000 available in the 2023 budget be re-allocated to hire a consultant on a short-term to lead the first year priorities and actions of the Municipal Cultural Plan; AND THAT the consultant and staff explore funding opportunities and partnerships to create an organizational structure and funding model for inclusion in the City of Stratford 2024 budget. Discussion continued regarding:  staff not having the capacity at this time to take on the project should the recommendation to hire a consultant not be approved;  there being many partnerships to utilize in implementing the Plan and no duplication existing in other committee activities;  STEPS Public Art being a national charitable public organization; and  staff intent through the recommendation being to issue an RFP for additional work and to using that to come back with a recommendation. Mayor Ritsma called the question on the motion.

THAT the request to move one (1) Part-Time Custodian position to one (1) Full-Time Custodian position, be approved; AND THAT two (2) Part-Time Custodian positions be eliminated.

THAT the Tender (T-2023-14) for the Airport Fuel Tanks Replacement work be awarded to Claybar Contracting Inc. at the tender price of $519,733.33, including HST; THAT the full purchase amount be funded from R-R11-AIRP; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement for Tender T-2023-14.

THAT the Tender (T-2023-31) for the Replacement of the Tennis and Pickleball Court at the Milton Street Park be awarded to Toronto Court Equipment at the tender price of $258,770.00, including HST; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign tender contract documents as necessary for Tender T-2023-31. A question and answer period was held with respect to: A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 8 June 26, 2023  tournaments not being planned for at this time but future discussions with the Stratford Pickleball Association potentially resulting in the addition of more tournaments;  the material for the resurfacing being acrylic with two layers which is more stable; and  the court shifting slightly away from neighboring residents but the footprint of the court remaining the same. Mayor Ritsma called the question on the motion.

THAT Items 9.1.2 and 9.1.3 of the Report of the Infrastructure, Transportation and Safety Committee dated June 26, 2023 be adopted as printed. It was questioned whether the agreement had been received for Item 9.1.2. The City Clerk clarified that the resolution can be adopted but that staff are requesting the by-law be

THAT Item 9.1.1 of the Report of the Infrastructure, Transportation and Safety Committee dated June 26, 2023 be adopted as printed. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 9 June 26, 2023 A question and answer period was held with respect to:  complaints having been received previously regarding this event and residents being able to enjoy their outdoor space in the summer without excessive noise;  not having the capacity to determine unreasonable levels of noise;  reaching out to the church regarding placement of the speaker; and  waiting to see how the first Sunday goes before determining whether to approve the request. Councillor Henderson put forward a motion to amend the main motion to approve the request subject to no complaints being received following the first Sunday. As no seconder was received, the motion was not considered. Mayor Ritsma called the question on the main motion.

THAT Item 9.2.2 of the Report of the Planning and Heritage Committee dated June 26, 2023 be adopted as printed.

THAT Item 9.2.1 of the Report of the Planning and Heritage Committee dated June 26, 2023 be adopted as printed.

THAT the Report of the Finance and Labour Relations Committee dated June 26, 2023 be adopted as printed.

THAT By-law 68-2023 be read a Third Time and Finally Passed. A member questioned where the Kelly Drain is located. The City Clerk advised it is located partially in Stratford and partially in Perth East. The Director of Infrastructure and Development Services further noted that it was located on Vivian Line. Mayor Ritsma called the question on the motion.

THAT consideration of By-law 11.2.2 "Agreement with Circular Materials Ontario for Services Related to Blue Box Materials", be

THAT By-laws 80-2023 and 81-2023 be taken collectively.

THAT By-laws 80-2023 and 81-2023 be read a First and Second Time.

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 14 June 26, 2023 THAT By-laws 80-2023 and 81-2023 be read a Third Time and Finally Passed.

THAT CA-2023-080, being a resolution from the Town of Bradford West Gwillimbury endorsing the “right-to-repair” movement, be endorsed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Community Services Committee [7:05 p.m. or thereafter following the Regular Council meeting]; and  Social Services Committee [7:10 p.m. or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council.

THAT Items 5.2 and 7.1 of the Social Services Committee meeting dated June 26, 2023 be adopted as follows: 5.2 - Transitioning the Supportive Housing of Perth Program (SHOPP) (SOC23-019) THAT the Supported Housing of Perth Program (SHOPP) program operations be transitioned to an in-house model; THAT authorization be given to enter into memorandums of understanding with support agencies, whose mandates meet the needs of the City’s most complex clients to help support the Supported Housing of Perth Program (SHOPP) program; THAT the Chief Administrative Officer or the Director of Social Services be authorized to enter into memorandums of understanding with support agencies that have been prepared by or reviewed by the City Solicitor; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 17 June 26, 2023 AND THAT authorization be given to hire two full-time Outreach Workers to support the operations of the Supported Housing of Perth Program (SHOPP) program. 7.1 - 2022 Annual Report (Year 9) – Housing and Homelessness Plan for Stratford, Perth County and St. Marys (SOC23-020) THAT the report titled, “2022 Annual Report (Year 9) – Housing and Homelessness Plan for Stratford, Perth County, and St. Marys” (SOC23-020), be received for information.

THAT By-law 82-2023 be read a First and Second Time.

THAT By-law 82-2023 be read a Third Time and Finally Passed.

THAT the June 26, 2023 Regular Council meeting adjourn.