Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated April 22, 2024, be adopted as printed.

THAT the Addendums to the Regular Agenda of Council and Standing Committees dated May 13, 2024, to add a delegation to the Regular Council agenda and correspondence to the Infrastructure, Transportation and Safety Committee agenda, be added to the Agenda as printed.

THAT Tim Forster be heard.

THAT Council adopt the Strategic Priorities as presented in Report COU24-043 to guide and focus Council’s key activities over its term; THAT the Mission, Vision, and Values for the City of Stratford attached to Report COU24-043 be formally adopted; THAT staff be directed to use the Strategic Priorities to guide its work in advising Council and in exercising its administrative responsibilities; AND THAT staff provide regular updates to monitor the progress of the Strategic Priorities. A member spoke against the motion due to the cost. Mayor Ritsma called the question on the motion.

THAT the Tender for the supply and installation of new flat roofing systems for the William Allman Memorial Arena, be awarded to Grand Valley Roofing & Coatings Inc. at a total cost of $397,041.32, including HST; THAT the Tender for the supply and installation of a new barrel roofing system for the William Allman Memorial Arena, be awarded to John Kenyon Limited at a total cost of $1,251,371.04, including HST; THAT Recreation Capital Reserve Fund R-R11-RECR be used to provide the funding required; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 6 May 13, 2024 AND THAT if additional work is required, subject to approval by the Director of Community Services, an additional contingency of $91,228 be authorized to fund any potential issues not within the initial scope of work from Recreation Capital Reserve Fund R- R11-RECR.

THAT a by-law to amend Schedule “A” to By-law 28-2024, be adopted.

THAT the conveyance of Part 1 on Reference Plan 44R-6206 from Nextgen Property Holdings Ltd. to The Corporation of the City of Stratford, be authorized; AND THAT upon conveyance of Part 1 on Reference Plan 44R- 6206 to the City of Stratford, these lands be dedicated public highway forming part of Cobourg Lane.

THAT the Tender (T-2024-15) for the Forman Avenue and St. Vincent Street South Sidewalk Construction Contract be awarded to Chad Hartman Construction Inc. at a total tender price of $145,391.45, including HST; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 7 May 13, 2024 AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement.

THAT Ian Morton be granted a leave of absence from the Active Transportation Advisory Committee and the Energy and Environment Advisory Committee.

THAT the resignation of Heather Contois from the Accessibility Advisory Committee be accepted.

THAT the Report of the Community Services Committee dated May 13, 2024, be adopted as printed.

THAT the Report of the Finance and Labour Relations Committee dated May 13, 2024, be adopted as printed.

THAT By-laws 46-2024 to 51-2024 be taken collectively.

THAT By-laws 46-2024 to 51-2024 be read a First and Second Time.

THAT By-laws 46-2024 to 51-2024 be read a Third Time and Finally Passed.

THAT the Respectful Workplace Policy be

THAT a review of options or alternatively mediation with members of the public banned from City facilities be

THAT the Council meeting adjourn to convene into Standing Committees as follows: A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 12 May 13, 2024  Infrastructure, Transportation and Safety Committee [7:05 P.M. or thereafter following the Regular Council meeting];  Planning and Heritage Committee [7:10 P.M. or thereafter following the Regular Council meeting] and to Committee of the Whole if necessary, and to reconvene into Council.

THAT By-law 52-2024 be read a First and Second Time.

THAT By-law 52-2024 be read a Third Time and Finally Passed.

THAT the May 13, 2024, Regular Council meeting adjourn.