Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated February 27, 2023 be adopted as printed.

THAT the Addendums to the Regular Agenda of Council and Standing Committees dated March 27, 2023, to add receipt of delegation requests regarding Item 6.4 on the Regular Council agenda and to add receipt of delegation requests and correspondence to the Planning and Heritage Committee agenda, be added to the Agenda as printed.

THAT the presentation by Roger Koert and Diane Sims, on behalf of the Accessibility Advisory Committee, of the 2022 Annual Accessibility Award, be heard.

THAT Anita Gaffney, Antoni Cimolino, Kristene Steed and Rob Gorlin, on behalf of the Stratford Festival Theatre, be heard.

THAT the presentation by Ryan Erb, Executive Director, on behalf of the United Way-Perth Huron be heard.

THAT the delegations by the following persons regarding the Request to Designate 86 & 90 John Street South, be heard:  Howard Shubert, on behalf of Save Avon Crest  Patrick and Mary O'Rourke  Cambria Ravenhill  Jane Marie Mitchell  Barb Shaughnessy  Robert Ritz  Andrew Williams and Francesco Sabatini, on behalf of the Huron Perth Healthcare Alliance  Arana Kiss  Robert Lemon, on behalf of ACO Stratford / Perth Chapter  Alan Kasperski

THAT the delegation by Laura Pogson regarding the Municipal Accommodation Tax be heard.

THAT the Municipal Accommodation Tax By-law 93-2022, be amended as follows:  Amend the definition of “Reporting Period” to: “Reporting Period” means monthly for hotel and motel providers and quarterly for all other providers unless otherwise established with the City.”  Amend section 7, subsection 7.2 to delete the word “collector’s”. In response to a question regarding the procedure to amend the recommendation, the Clerk clarified that an amending motion could be brought forward at this time or a new motion could be considered after the passing of the staff recommendation. Mayor Ritsma called the question on the motion.

THAT an exemption for accommodators with four bedrooms or less from the Municipal Accommodation Tax be

THAT Stratford City Council hereby proclaims April 2-8, 2023 as "Dairy Week" in the City of Stratford in celebration of the dairy sector in Stratford and in Perth County and authorizes flying of the Dairy Producer flag at City Hall the week of April 2-8, 2023. A member raised concern with the flag being representative of a business as flags raised are typically for non-profit organizations. Mayor Ritsma called the question on the motion.

THAT Stratford City Council hereby proclaims March 2023 as “Kidney Health Month” in the City of Stratford to highlight the impact of kidney disease and raise awareness and support for those living with kidney disease”

THAT the report titled, “2022 Statement of Council Remuneration and Expenses” (COU23-031), be received for information.

THAT the Tender for the Annual Asphalt, Concrete and Turf Repairs Project (T-2023-10) be awarded to 465929 Ontario Ltd. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 19 March 27 and 30, 2023 o/a Nicholson Concrete at a total tender price of $524,947.26, including HST for 2023, subject to 2023 Budget approval; THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the Contract Agreement for the Annual Asphalt, Concrete and Turf Repairs Project (T-2023-10); AND THAT the Director of Infrastructure and Development Services be authorized to execute a further extension to the agreement for up to two additional one-year terms, subject to annual performance evaluation and satisfactory pricing based on the appropriate pricing indices.

THAT The Corporation of the City of Stratford accept Part 1 Plan 44R-5097 as public highway and dedicate it as forming part of Waterloo Street.

THAT the Tender for the Ontario Street Watermain Replacement Project (T-2023-08) be awarded to Steve Smith Construction Corporation, at a total tender price of $838,229.48, including HST, subject to 2023 Budget approval; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement for the Ontario Street Watermain Replacement Project (T-2023-08).

THAT The Corporation of the City of Stratford enter into an Ontario Transfer Payment Agreement with His Majesty the King in right of Ontario as represented by the Solicitor General for a term of one (1) year to December 31, 2023; AND THAT the Mayor and Clerk be authorized to sign the Agreement on behalf of the municipal corporation.

THAT the draft 2023 Budget as amended, be further amended to include a reduction of $18,288 from the Huron Perth Public Health (810-5100-6035) resulting in a total levy amount of $708,013.

THAT The Corporation of the City of Stratford enter into a Community Transportation Service Agreement Extension with 947465 Ontario Ltd. o/a Voyago for an additional two-year term effective April 1, 2023; THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the Community Transportation Service Agreement Extension with 947465 Ontario Ltd. o/a Voyago for the Community Transportation Project; THAT the City advance discussions for an extension to the Local Partnership Agreement with The Corporation of the County of A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 21 March 27 and 30, 2023 Perth for the continuation of the Intracommunity Transportation Project, subject to Council approval; AND THAT the City advance discussions for an extension to the Local Partnership Agreement and Bus Stop Agreements with North Perth and St. Marys for the Intercommunity Transportation Project, subject to Council approval.

THAT a development agreement substantially in the form as accepted by the City Solicitor, be entered into with Quinlan Road Developments GP Inc., for certain lands located at 4117 Perth Line 36 described as Parts 6, 8 and 24 Plan 44R-5900; AND THAT the Mayor and Clerk, or their delegates, be authorized to execute the development agreement on behalf of The Corporation of the City of Stratford.

THAT the Chief Administrative Officer obtain legal advice from the City Solicitor advising as to whether the City can issue a Notice of Intent to Designate under the provisions of the amendments to the Ontario Heritage Act as a result of the enactment of Bill 23 for the Avon Crest property.

THAT Stratford City Council send a letter to the Huron-Perth Healthcare Alliance expressing opposition to the demolition of Avon Crest and endorsing the preservation of the following features: 1. 1891 hospital (Avon Crest), including the semi-circular landscaped entrance driveway; 2. 1910 extension; 3. 1904 Gardener’s cottage; and 4. 1929 Nurses’ residence.” In response to a question regarding deferral of the motion, the City Clerk clarified that legal advice would be needed prior to determining whether a letter could be sent as outlined in the motion. A friendly amendment was requested to identify that the letter be sent subject to receiving legal advice from the City Solicitor. Discussion was held with respect to:  clarification that the letter proposed to Huron-Perth Healthcare Alliance (HPHA) would not be sent until legal advice is received by the City Solicitor;  that all items from the notice of motion were to be included for preservation in the proposed endorsement letter; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 23 March 27 and 30, 2023  the purpose of the proposed letter being to make HPHA aware of Council's position should legal advice return to Council indicating whether designation could proceed;  not being able to comment on a proposed letter of endorsement without having received legal advice. A request was made for a recorded vote and was undertaken on the motion: In Support (2): Councillor Sebben, Councillor W

THAT the Report of the Social Services Committee dated March 27, 2023 be adopted as printed.

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 24 March 27 and 30, 2023 THAT the Report of the Community Services Committee dated March 27, 2023 be adopted as printed.

THAT the Report of the Finance and Labour Relations Committee dated March 27, 2023 be adopted as printed. A request was made to take Item 9.3.5 separately. Mayor Ritsma called the question on Items 9.3.1 to 9.3.4.

THAT By-laws 31-2023 to 37-2023 be taken collectively.

THAT By-laws 31-2023 to 37-2023 be read a First and Second Time.

THAT By-laws 31-2023 to 37-2023 be read a Third Time and Finally Passed.

THAT By-laws 38-2023 be read a First and Second Time.

THAT By-laws 38-2023 be read a Third Time and Finally Passed.

THAT By-laws 39-2023 be read a First and Second Time.

THAT By-laws 39-2023 be read a Third Time and Finally Passed.

THAT CA-2023-022, being a Resolution calling on the Provincial government to commit to ending homelessness in Ontario, be endorsed The Director of Social Services advised of a concern with the endorsement due to the City currently receiving funding from the province. It was requested that the draft resolution be

THAT CA-2023-022, being a Resolution calling on the Provincial government to commit to ending homelessness in Ontario, be

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Planning and Heritage Committee [7:05 p.m. or thereafter following the Regular Council meeting];  Infrastructure, Transportation and Safety Committee [7:10 p.m. or thereafter following the Regular Council meeting];  Finance and Labour Relations Committee [7:15 p.m. or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council.

THAT Items 5.1 and 6.1 of the Planning and Heritage Committee meeting dated March 27, 2023 be adopted as follows: 5.1 Requested Exemptions from Sign By-law 159-2004 Canadian Dairy Expo [CDX] (PLA23-003) THAT the Sign By-law exemption request from the Canadian Dairy XPO for nine (9) Temporary Sidewalk signs be approved. THAT the Sign By-law exemption request from the Canadian Dairy XPO to install one (1) cow statue at the northeast corner of McCarthy Road West and Mornington Avenue be approved. THAT staff review amending Sign Bylaw 159-2004, as amended, to increase the height of sandwich board signs to 45 inches and to require consideration of sandwich board A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 32 March 27 and 30, 2023 sign applications every three years, or when a new sign is obtained; AND THAT a report be presented at a future Planning and Heritage Sub-committee meeting. 6.1 Planning Report – Draft Plan of Subdivision, 31T21-003 and Zoning By-law Amendment Application Z13-21, 3025 Line 34 (PLA23-005) 1. THAT the Zoning By-law amendment recommended by staff and modified by Cachet Development (Stratford) Inc. with respect to the applicable zoning provisions including side yard setbacks, projection of eaves into the interior side yard, and Zone Variations for the dwellings for application Z13-21 to rezone the subject lands municipally known as 3025 Line 34 to Residential Second Density Zone with site specific regulations (R2(2)

THAT By-laws 40-2023 and 41-2023 be taken collectively.

THAT By-laws 40-2023 and 41-2023 be read a First and Second Time.

THAT By-laws 40-2023 and 41-2023 be read a Third Time and Finally Passed.

THAT By-law 42-2023 be read a First and Second Time.

THAT By-law 42-2023 be read a Third Time and Finally Passed.

THAT the March 27, 2023 Regular Council meeting adjourn.

THAT the March 30, 2023 Reconvene Council meeting adjourn.