Regular Council

THAT the Minutes of the Special Meeting dated December 7, 2022 and the Regular Meetings dated December 12 and December 19, 2022 of Council of The Corporation of the City of Stratford be adopted as printed.

THAT the delegation by Erin Dale and Teresa Weicker, on behalf of Alzheimer Society Huron Perth, be heard.

THAT the delegation by Cameron Moffat regarding an encroachment application for 166-194 Ontario Street be heard.

THAT the delegation by Jordon Underhill on behalf of the Canadian Dairy XPO with regard to CDX parking requests in 2023-2025 be heard.

THAT the delegation by Ben Crooks on behalf of HM Aero Inc. regarding the Stratford Airport Study progress be heard.

THAT the report titled, “Airport Study Progress Presentation” (COU23-006), be received for information.

THAT the encroachment application for 166-194 Ontario Street to permit the existing parking spaces to encroach onto the Ontario Street road allowance for a total encroachment area of 2,094.66 sq. ft, be approved; THAT the annual fee of $5,360.79, adjusted yearly by the CPI, be added to the property tax bill for 166-194 Ontario Street; AND THAT a by-law authorizing the encroachment at 166-194 Ontario Street be considered at the January 9, 2023, Regular Council meeting.

THAT permission for temporary angle parking on the north side of McCarthy Road West from the Fire Hall to the most westerly driveway of the Rotary Complex for the Canadian Dairy XPO in 2023 be granted; THAT the organizer develops an alternate offsite parking plan for the 2024 and 2025 Canadian Dairy XPO events; THAT all costs associated with event parking be the responsibility of the Canadian Dairy XPO; AND THAT approval of hosting this event is subject to there being no Provincial COVID-19 restrictions or HPPH guidance regarding large events. Discussion ensued with respect to:  staff having an opportunity to review and address questions and concerns following the event; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 9 January 9, 2023  safety concerns regarding the angle parking on McCarthy Road due to bike lanes not being available, more residents in the area, and the high school nearby;  the alternate parking site plan being for next year and the current parking plan being for one year due to identified concerns;  Council having asked for an alternate parking plan previously when the organization last submitted a similar request;  the Downie Lot being a possible alternate parking site for this event;  investigating the use of parallel parking on McCarthy Road;  the possibility of adjusting the load in time for exhibitors in the morning based on high school start time in the area;  the bike lane on the South side of McCarthy R

THAT Stratford City Council hereby proclaims February 9-12, 2023 as "Winter Pride Days" in the City of Stratford; AND THAT the rainbow pride flag be flown at Stratford City Hall on February 9-12, 2023.

THAT the Tender (T-2022-19) for the Portia Boulevard Watermain Extension project be awarded to Birnam Excavating Ltd., at a total tender price of $157,469.84, including HST; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement. A question and answer period ensued between members and staff with respect to:  the City having worked with the recommend contractor on the Queen Street Extension project;  the Queen Street Extension project being a much larger project and staff being satisfied with the work; and,  cost increases during the Queen Street Extension project being a result of scope changes and such increases not being higher than the second lowest bidder for that project. Mayor Ritsma called the question on the motion.

THAT Schedule “G” of the City’s Fees and Charges By-law 128- 2022 as amended, be further amended to establish the following fees, effective January 1, 2023, for the Anne Hathaway Day Care Centre:  Toddler: Daily $27.80 and Weekly $113.68  Preschool: Daily $23.79 and Weekly $99.03  Nursery School Program: Daily $17.33 A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 11 January 9, 2023  Before and After Kindergarten: $6.85  Before and After Grade 1 to 6: $6.63

THAT the report of the Manager of Revenue and Taxation dated January 9, 2023 regarding Temporary Borrowing By-law for 2023, be received; AND THAT Council authorize a by-law for temporary borrowing from time to time to meet current expenditures during the fiscal period ending December 31, 2023. It was questioned whether the limits had changed compared to previous years. The Director of Corporate Services advised the changes were not significant and amendments recommended were an update to correct wording in the by-law. Mayor Ritsma called the question on the motion.

THAT Kim Bardwell, Laurie Brown, Philip Connolly, Michael Corbett, Mackenzie Kipfer, Kaitlyn Kochany, David Mackey, Emma Perin, Arnab Quadry, Chris Zonneville be appointed as citizen representatives to the Stratford Public Library Board of Directors for a four-year term to November 14, 2026, or until successors are appointed by Stratford City Council. Discussion ensued with respect to:  the Library normally making recommendations to Council and the board being governed by the Public Libraries Act and not the Municipal Act; and,  the motion on the floor being to appoint the individuals as recommended by the Library. Mayor Ritsma called the question on the motion.

THAT the Terms of Reference for the Communities in Bloom Advisory Committee be amended to reduce the number of citizen appointments from six (6) members to five (5); THAT Councillor Henderson be appointed to act as an alternate to the Mayor on the Communities in Bloom Advisory Committee; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 13 January 9, 2023 AND THAT Barb Hacking and Cindy Carlson be appointed as citizen representatives to the Communities in Bloom Advisory Committee for a two-year term to November 30, 2024, or until successors are appointed by Stratford City Council.

THAT direction be given to the Clerk to re-advertise the available positions on the Downtown Stratford Business Improvement Area Board of Directors in January 2023. A question and answer period ensued between members and staff with respect to:  the current applicants not needing to reapply and advertising for remaining vacancies before bringing all applications to a future Council meeting for consideration;  the current board members continuing to serve until successors appointed in accordance with the Municipal Act and City By-law; and,  staff advertising immediately for remaining vacancies. Mayor Ritsma called the question on the motion.

THAT the Stratford Town and Gown Advisory Committee be paused for the 2023 calendar year; THAT the Clerk be directed to discuss with representatives of the University of Waterloo – Stratford Campus and the Stratford Chef A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 14 January 9, 2023 School whether there remains a need and interest in the Stratford Town and Gown Advisory Committee; AND THAT a report be brought back to Council in the fourth quarter of 2023 outlining potential next steps for this Committee.

THAT Ian Morton and John Lewis be appointed as citizen representatives to the Active Transportation Advisory Committee for a two-year term to November 30, 2024, or until successors are appointed by Stratford City Council.

THAT Sheri Maguire, Julie Robinson, Maureen Cocksedge, Carolyn Cuerden, David Hanly, and Kimberly Richardson be appointed as citizen representatives to the Board of Park Management for a four-year term to November 14, 2026, or until successors are appointed by Stratford City Council.

THAT the main motion be amended by adding Sharon Collingwood as one of the citizen representatives appointed to the Energy and Environment Committee.

THAT staff be directed to re-advertise for the remaining two (2) vacant citizen representative positions on Heritage Stratford; THAT Barb Cottle and Andy Bicanic be appointed as citizen representatives to Heritage Stratford for a two-year term to A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 16 January 9, 2023 November 30, 2024, or until successors are appointed by Stratford City Council; AND THAT Jack West be appointed as the Stratford and Area Builders’ Association alternative representative to Heritage Stratford for a two-year term to November 30, 2024, or until successors are appointed by Stratford City Council.

THAT the Terms of Reference for the Stratfords of the World (Ontario) Advisory Committee be amended to increase the number of citizen appointments from six (6) members to seven (7); AND THAT Barbara Finkelstein, Joan Ayton, Joyce Mohr, Kathy Hill, Linda Hawken, Susan Kummer, and Wayne Whitehorn be appointed as citizen representatives to Stratfords of the World (Ontario) Advisory Committee for a two-year term to November 30, 2024, or until successors are appointed by Stratford City Council.

THAT Ajay Mishra, Charlene Gordon, Justine Nigro, Andy Bicanic, and Peter Moreton be appointed as citizen representatives to the Committee of Adjustment for a four-year term to November 14, 2026, or until successors are appointed by Stratford City Council.

THAT Dave Gaffney be appointed as the community representative position to the Stratford Police Services Board of Directors for a four-year term to November 14, 2026, or until a successor is appointed by Stratford City Council. In response to a question regarding provincial appointments to the board, the Chief Administrative Officer (CAO) advised that this is a separate process from Council appointments. The CAO advised interested individuals must apply directly through the provincial process. It was further advised that Council cannot recommend these appointments to the province. In response to a question regarding notification to applicants about provincial appointments, the City Clerk advised that staff could circulate this information to them for awareness. Mayor Ritsma called the question on the motion.

THAT the Terms of Reference for the Accessibility Advisory Committee be amended to reduce the number of local agency representatives from two (2) members to one (1) and to increase the number of citizen representatives from eight (8) to nine (9); THAT Jamie Pritchard, Diane Sims, Roger Koert, and Geoff Krauter be appointed as citizen representatives to the Accessibility Advisory Committee for a two-year term to November 30, 2024, or until successors are appointed by Stratford City Council; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 18 January 9, 2023 AND THAT Heather Contois be appointed as the local agency representative to the Accessibility Advisory Committee for a two- year term to November 30, 2024, or until successors are appointed by Stratford City Council. In response to a question regarding required accessibility training for members, the City Clerk advised that it is a staff recommendation that all board and advisory committee members receive accessibility training. It was further advised that this is a broad requirement under the Customer Service Standard of the Accessibility for Ontarians with Disabilities Act, 2005, and that staff were investigating expansion of training to include code of conduct and other procedural matters. Mayor Ritsma called the question on the motion.

THAT By-laws 1-2023 to 6-2023 be taken collectively.

THAT By-laws 1-2023 to 6-2023 be read a First and Second Time.

THAT By-laws 1-2023 to 6-2023 be read a Third Time and Finally Passed.

THAT By-law 7-2023 be read a First and Second Time.

THAT By-law 7-2023 be read a Third Time and Finally Passed.

THAT the January 9, 2023 Regular Council meeting adjourn.