Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated November 27, 2023 be adopted as printed.

THAT the Addenda to the Regular Agenda of Council dated December 11, 2023, to add Item 5.2 and draft By-law 11.8 regarding a Memorandum of Settlement with the Stratford Professional Fire Fighters Association, be added to the Agenda as printed; AND THAT the Addendum to the Finance and Labour Relations Committee meeting dated December 11, 2023, to add delegation requests regarding Item 5.3, be added to the Agenda as printed.

THAT the Memorandum of Settlement with the Stratford Professional Fire Fighters Association (SPFFA), Local 534, effective January 1, 2023 to December 31, 2026, be ratified; AND THAT the Mayor, Chief Administrative Officer, and Clerk, or their respective delegates, be authorized to sign the Memorandum of Settlement, the Collective Agreement, and all other documents necessary to implement the Memorandum of Settlement and Collective Agreement. Both parties were thanked for working together and coming to a successful agreement. Mayor Ritsma called the question on the motion.

THAT the presentation by Andy Mark and Diane Sims, on behalf of the Accessibility Advisory Committee, of the 2023 Annual Accessibility Award, be heard.

THAT the Council meeting adjourn to a public meeting under the Planning Act to hear the following application:  Zone Change Application Z04-23 for 24 St. Andrews Street and 1 and 5 Huron Street, Stratford; and to reconvene at the conclusion of the public meeting.

THAT Kristin Crane, Director, Social Research and Planning, of the United Way Perth-Huron, be heard.

THAT the Tender (T2023-38) for the Replacement of Fire Alarm Systems and Associated Devices, be awarded to Clark Multi- Trade Contractors Inc. at a total cost of $113,379.45, including HST; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the contract agreement.

THAT the resignation of Kim Bardwell from the Stratford Public Library Board of Directors be accepted.

THAT Patricia (Patty) Lewis be appointed to the Stratford Public Library Board for the remainder of a four-year term to November 14, 2026, or until successors are appointed by Stratford City Council.

THAT Craig Machan be appointed to the Board of Park Management for the remainder of a four-year term to November 14, 2026, or until successors are appointed by Stratford City Council.

THAT the facility rental fees for the January 27, 2024 events detailed in Report COU23-141 in the amount of $3,375.22 be funded through an interfunctional transaction between the community supports/grants and the facility fees for use of the William Allman Memoria Arena ice pad and meeting rooms for the 100th Anniversary Celebrations.

THAT the Consumption of Liquor with Food in Designated Public Places By-law be amended to permit the consumption of liquor in all permitted areas from Thursday to Sunday between December 15, 2023 to January 13, 2024 from 5:00 p.m. to 10:00 p.m. A question and answer period was held between members and staff with respect to:  Lights on Stratford operating from 5 to 10 p.m. being when staff will be present at the display and aligning with the pilot project;  the hours of the pilot project being unchanged regardless of the option recommended; and  there being no changes to the pilot project regardless of whether Tom Patterson Island is opened or closed. Mayor Ritsma called the question on the motion.

THAT the Request for Proposal (RFP-2023-55) for fire dispatching services be awarded to The Corporation of the City of Kitchener, Fire Emergency Communication Centre, for a five (5) year term in the amount of $1,438,580.00, including HST; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary contract agreement for RFP-2023-55.

THAT the Report of the Social Services Committee dated December 11, 2023. be adopted as printed.

THAT the Report of the Community Services Committee dated December 11, 2023, be adopted as printed.

THAT By-laws 146-2023 to 152-2023 be taken collectively.

THAT By-laws 146-2023 to 152-2023 be read a First and Second Time.

THAT By-laws 146-2023 to 152-2023 be read a Third Time and Finally Passed.

THAT By-law 153-2023 be read a First and Second Time.

THAT By-law 153-2023 be read a Third Time and Finally Passed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Infrastructure, Transportation and Safety Committee [7:05 or thereafter following the Regular Council meeting];  Finance and Labour Relations Committee [7:10 or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council.

THAT Items 5.1 and 5.2 of the Finance and Labour Relations Committee meeting dated December 11, 2023 be adopted as follows: 5.1 - Financial Results, Statements and Commentary for Festival Hydro Inc. and Festival Hydro Services Inc. for the period ending June 30, 2023 (FIN23-033) THAT the Festival Hydro Inc. financial statements and commentary for the period ended June 30, 2023, be received for information; AND THAT the Festival Hydro Services Inc. financial statements and commentary for the period ended June 30, 2023, be received for information. 5.2 - Q3 Operating Budget Variance Report at September 30, 2023 (FIN23-034) THAT the Q3 Operating Variance Report at September 30, 2023, be received for information.

THAT Item 5.3 of the Finance and Labour Relations Committee meeting dated December 11, 2023 be adopted as follows: 5.3 - Agreement with Stratford Tourism Alliance (STA) /Destination Stratford and Municipal Accommodation Tax (MAT) Update (FIN23-035) THAT The Corporation of the City of Stratford enter into a financing agreement with Stratford Tourism Alliance (Destination Stratford) for a term of three years; THAT the Mayor and Clerk, or their respective delegates, be authorized to execute the financing agreement on behalf of the municipal corporation; AND THAT the Municipal Accommodation Tax Update be received. A member advised that their preference was for Item 5.3 to not be reconvened at this meeting. Mayor Ritsma called the question on the motion.

THAT Items 5.1, 5.2, 6.1, 7.1 and 8.1 of the Infrastructure, Transportation and Safety Committee meeting dated December 11, 2023 be adopted as follows: 5.1 Encroachment Application for 56 Albert Street (ITS23- 034) THAT the new canopy and door be permitted to encroach onto the Albert Street road allowance provided the canopy does not extend past the 3rd floor eaves and a barrier is added to address safety concerns related to the door swing A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 17 December 11, 2023 that is satisfactory to the Chief Building Official or designate; THAT the existing steps, eaves, and façade at 56 Albert Street be permitted to encroach onto the Albert Street road allowance; THAT the total encroachment area be 5.2 m2; THAT the annual fee of $578.69, adjusted yearly by the CPI, be added to the property tax bill for 56 Albert Street; AND THAT the City Clerk be directed to prepare and list a by-law authorizing the approved encroachments at 56 Albert Street on a future Regular Council agenda. 5.2 - Encroachment Application for 50 Cobourg Street (ITS23-035) THAT the encroachment application for 50 Cobourg Street to permit three (3) existing parking spaces and (2) additional parking spaces along Cobourg Street to encroach onto the Cobourg Street road allowance be approved; THAT the annual encroachment fee for this application be waived; THAT line painting of the No Parking spaces on either side of the entrance/exit be co

THAT By-laws 154-2023 to 157-2023 be taken collectively.

THAT By-laws 154-2023 to 157-2023 be read a First and Second Time.

THAT By-laws 154-2023 to 157-2023 be read a Third Time and Finally Passed.

THAT By-law 158-2023 be read a First and Second Time.

THAT By-law 158-2023 be read a Third Time and Finally Passed.

THAT the December 11, 2023 Regular Council meeting adjourn.