Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated January 22, 2024 be adopted as printed.

THAT the Addendum to the Regular Agenda of Council and Standing Committees dated February 12, 2024, to add a delegation to Item 7.1, be added to the Agenda as printed.

THAT the delegation by Carys Wyn Hughes, Kimberley Richardson and Mary Anne Krutila, on behalf of Communities in Bloom, be heard.

THAT the delegation by Jane Marie Mitchell be heard.

THAT the City of Stratford, pursuant to Section 51(31) of the Planning Act, grant draft approval to Plan of Condominium application 31CDM21-003 subject to the following conditions: 1. This approval applies to the draft plan of condominium submitted by Northwest Stratford Developments (2016) Inc., certified by J. Paul Crocker., File No. 31CDM21-003, drawing file name “DraftCondo(X-2829).dwg”, dated October 20, A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 9 February 12, 2024 2023. The Plan contains a total of 193 residential units severed by Orr Street and internal driveways, located at 520 and 525 Orr Street. 2. This draft approval is for a Vacant Land Plan of Condominium under Part XII of The Condominium Act, 1998. 3. The development is to be registered as one condominium corporation. 4. This approval of the draft plan applies for a period of five (5) years, and if final approval is not given within that time, the draft approval shall lapse, except in the case where an extension has been granted by the Approval Authority. 5. The City acknowledges that the Owner may develop the condominium in two stages: stage 1 being the area south of Orr Street and Block 3 on 44M92, and stage 2 being the area north of Orr Street and Block 1 on 44M92. Prior to final approval for the registration of the plan of condominium, the Manager of Planning, City of Stratford, is to be satisfied that: With respect to stage 1: i. the fire route and fire route si

THAT The Corporation of the City of Stratford enter into an Ontario Transfer Payment Agreement with His Majesty the King in right of Ontario as represented by the Solicitor General for a term of one (1) year to December 31, 2024; AND THAT the Mayor and Clerk be authorized to sign the Agreement on behalf of the municipal corporation.

THAT the conveyance of Parts 2, 9, and 10 on Reference Plan 44R-6175 from Seven Star Investment Inc. to The Corporation of the City of Stratford, be authorized; AND THAT upon conveyance of Parts 2, 9, and 10 on Reference Plan 44R-6175 to the City of Stratford, these lands be dedicated as public highway forming part of Downie Street.

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 18 February 12, 2024 THAT the acceptance of a conveyance of Part 3 on Plan 44R-6182 from Amberland Development Company Inc. and A. Varghese Holdings Inc. to The Corporation of the City of Stratford, be authorized; AND THAT upon conveyance of Part 3 Plan 44R-6182 to the City of Stratford, these lands be dedicated as public highway forming part of Rebecca Street.

THAT Stratford City Council hereby proclaims May 12, 2024, as "Fibromyalgia Awareness Day" in the City of Stratford in recognition of the 2-4% of Canadians living with fibromyalgia.

THAT Stratford City Council hereby proclaims April 2, 2024, as "World Autism Day" in the City of Stratford to raise awareness and show support to the autism community and authorizes the flying of the Autism Flag on April 2, 2024.

THAT City Council hereby designates the 2024 Canadian Dairy XPO event to be held April 3 and 4, 2024 in the Cow Coliseum at the Stratford Rotary Complex as having municipal significance for the purpose of obtaining liquor licenses from the AGCO, subject to compliance with the City's Municipal Alcohol Risk Policy and the required certificates of insurance being provided.

THAT the Request for Proposals (RFP-2023-65) for the delivery of youth programming in the community, be awarded to the YMCA of Three Rivers at a total cost of $435,000, excluding HST, for a period of two years; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the contract agreement on behalf of The Corporation of the City of Stratford. Discussion was held on where youth programming is currently being operated out of. It was noted that currently there is a youth center at the YMCA and that staff are reviewing alternative locations with a focus on serving youth best. This may result in a recommendation to offer youth programming out of several locations. Mayor Ritsma called the question on the motion.

THAT the motion be amended to include a condition requiring the applicant complete the circulation notice and to confirm with the City once completed. Discussion continued on the request:  staff being able to provide additional details on the program in a future report;  the final location of the town being determined through a site plan and the condition that a minimum distance separation of 35m be met will not allow the tower to be located in the preferred location of the applicant; and  if conditions are not met then a letter of concurrence would not be issued. Mayor Ritsma called the question on the motion to amend the main motion.

THAT the report titled, "Proposed Telecommunication Tower – Request for Letter of Concurrence from Spectra Point Inc.," be

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 22 February 12, 2024 THAT Stratford City Council hereby proclaims April 1-5, 2024 as "Dairy Week" in the City of Stratford and authorizes the flying of a Dairy Producer flag at City Hall from April 3-5, 2024. A member noted they would not be supporting the motion. Mayor Ritsma called the question on the motion.

THAT the Draft 2021 Audited Financial Statements be approved and finalized.

THAT staff be directed to work with members of the Ad Hoc Grand Trunk Renewal Committee and Working Group Chairs to implement the 6-month workplan as presented in Report COU24- 015.

THAT Stratford City Council hereby proclaim April 11, 2024 as "World Parkinson's Day" in the City of Stratford in recognition of the more than 100,000 Canadians currently living with Parkinson's Disease.

THAT staff be authorized to proceed with the last phase of the existing contract with Synnapex Inc., for the Housing Connectivity and Security Systems project.

THAT By-laws 10-2024 to 14-2024 be taken collectively.

THAT By-laws 10-2024 to 14-2024 be read a First and Second Time.

THAT By-laws 10-2024 to 14-2024 be read a Third Time and Finally Passed.

THAT By-law 15-2024 be read a First and Second Time.

THAT By-law 15-2024 be read a Third Time and Finally Passed.

THAT CA-2024-016, being a request to support the Social and Economic Prosperity Review resolution from the Association of Municipalities of Ontario, be endorsed as follows: WHEREAS current provincial-municipal fiscal arrangements are undermining Ontario’s economic prosperity and quality of life; WHEREAS nearly a third of municipal spending in Ontario is for services in areas of provincial responsibility and expenditures are outpacing provincial contributions by nearly $4 billion a year; WHEREAS municipal revenues, such as property taxes, do not grow with the economy or inflation; WHEREAS unprecedented population and housing growth will require significant investments in municipal infrastructure; WHEREAS municipalities are being asked to take on complex health and social challenges – like homelessness, supporting A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 26 February 12, 2024 asylum seekers and addressing the mental health and addictions crises; WHEREAS inflation, rising interest rates, and provincial policy decisions are sharply constraining municipal fiscal capacity; WHEREAS property taxpayers – including people on fixed incomes and small businesses – can’t afford to subsidize income re-distribution programs for those most in need; WHEREAS the province can, and should, invest more in the prosperity of communities; WHEREAS municipalities and the provincial government have a strong history of collaboration; THEREFORE, BE IT RESOLVED

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 27 February 12, 2024 THAT CA-2024-008, being a resolution from the Town of Mono declaring a road safety emergency to address traffic safety measures, be endorsed.

THAT Stratford City Council support the Communities in Bloom Advisory Committee hosting the National Symposium in 2025; AND THAT staff prepare a report outlining:  terms and conditions for a loan in the amount of $40,000, which is to be repaid by October 2025;  costs for the provision of in-kind support for event space and transportation;  parameters for seeking sponsorships; and  terms of reference for an Ad-Hoc Committee to plan the event. Concern was expressed with approving the motion without knowing the terms. The Clerk noted commitment could be given to hosting the symposium and that staff be directed to prepare a report outlining terms and conditions. Mayor Ritsma called the question on the motion.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Infrastructure, Transportation and Safety Committee [7:05 or thereafter following the Regular Council meeting]; and and to Committee of the Whole if necessary, and to reconvene into Council.

THAT By-law 16-2024 be read a Third Time and Finally Passed.

THAT the February 12, 2024 Regular Council meeting adjourn.