Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated July 10, 2023 be adopted as printed.

THAT the Addenda to the Regular Agenda of Council and Standing Committees dated July 24, 2023, to add a delegation and Item 5.1 from the Community Services Committee agenda to the reconvene Council agenda, be added to the Agenda as printed.

THAT the delegation of Robert Ritz, on behalf of the Stratford Rotary Dragon Boat Festival, be heard.

THAT the delegation of Trevor Biehn, on behalf of Jubilee Stratford, be heard.

THAT the delegation of Jane Marie Mitchell, regarding Item 7.5, "Ad-Hoc Grand Trunk Renewal Committee - Chair Consideration", be heard.

THAT the Tender (T-2023-28) for the Elevator Modernization for City Hall Annex, be awarded to Delta Elevator Co. Ltd. at the tender price of $195,490.00, including HST.

THAT approval be granted to the event organizers at Jubilee Stratford located at 707 Downie Street for an exemption to Noise Control By-law 113-79 for an outdoor Sunday Service on Sunday, A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 7 July 24, 2023 August 6, 2023 from 10:00 a.m. to 1:00 p.m. and from 6:00 p.m. to 9:00 p.m., from the following provisions:  Unreasonable noise [Schedule 1 clause 8]  The operation of loudspeakers and amplification of sound [Schedule 2 Clause 2]

THAT the Tender (T-2023-27) for the Partial Roof Replacement at 45 Buckingham Drive, Stratford, be awarded to Flynn Canada LTD. at a total tender price of $268,781.80, including HST; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement for Tender T-2023-27.

THAT Overlap Associates Inc., be retained to undertake Strategic Priority Services 2023-2027 (RFP-2023-36) at a cost of $61,020.00, including HST ($54,000.00, plus HST); AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the contract agreement for RFP-2023-36. A discussion period was held with respect to:  being opposed to the award due to the cost and feeling that the project is unnecessary; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 8 July 24, 2023  this being the third item under Orders of Day at this meeting in which money was being saved; and  approving a company that has previously worked with the City and the need to get quickly organized for the project. Mayor Ritsma called the question on the motion.

THAT Dan Mathieson be appointed as the Chair of the Ad-Hoc Grand Trunk Renewal Committee for a two-year term to September 30, 2025. A question and answer period between members and staff was held with respect to:  the proposed individual for appointment being previously brought up and

THAT the Report of the Infrastructure, Transportation and Safety Committee dated July 24, 2023 be adopted as printed.

THAT the main motion be amended to remove the installation location and replace it with the following:  THAT the dragon boat be installed in an east to west manner in Market Square along Market Place. In response to a question regarding the amending motion, the City Clerk clarified this was the initially proposed location for the dragon boat. Mayor Ritsma called the question on the amending motion.

THAT the Rotary Club of Stratford be granted an exemption from Policy P.3.9, Advertising on City Property, and permitted to install a dragon boat in Market Square from August 4 to September 17, 2023 to promote the Dragon Boat Festival being held on September 16, 2023; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 13 July 24, 2023 THAT the dragon boat be installed in an east to west manner in Market Square along Market Place; THAT the following decals/logos be permitted for placement on the dragon boat:  the Rotary Wheel and a promotion for the Dragon Boat Festival;  on the interior sides of the boat, a list of projects that the Rotary Club of Stratford supports;  on the back deck of the boat, statistics about the boat as well as a notice to contact the event organizers if the boat is damaged or requires maintenance;  event sponsor’s logo on the drum and at the bow on each side of the boat with other sponsors logos discreetly located on the seats inside the boat. AND THAT any fees associated be funded through the Community Grants Reserve Fund.

THAT a review of the Advertising on City Property Policy P.3.9, be

THAT the Report of the Finance and Labour Relations Committee dated July 24, 2023 be adopted as printed.

THAT By-laws 89-2023 to 93-2023 be taken collectively.

THAT By-laws 89-2023 to 93-2023 be read a First and Second Time.

THAT By-laws 89-2023 to 93-2023 be read a Third Time and Finally Passed.

THAT By-law 94-2023 be read a First and Second Time.

THAT By-law 94-2023 be read a Third Time and Finally Passed.

THAT CA-2023-91, being a resolution from the Municipality of Wawa regarding OHIP coverage for chronic pain treatments, be endorsed.

THAT the Terms of Reference for the Ad-Hoc Grand Trunk Renewal Committee be amended to add one (1) Land use planning – e.g. planner, member to the committee. The City Clerk clarified that the intent was to add a new position to the committee, bringing membership to a total of twelve including the Chair. Discussion was held with respect to:  giving the Chair an opportunity to review whether this addition is necessary; and  allowing the committee to come before Council after being formed to request the addition of a member with planning experience if no one appointed had such experience. Mayor Ritsma called the question on the motion.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Community Services Committee [7:05 p.m. or thereafter following the Regular Council meeting] and A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 19 July 24, 2023  Finance and Labour Relations Committee [7:10 p.m. or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council.

THAT Item 5.1 of the Community Services Committee meeting dated July 24, 2023, be adopted as follows: 5.1 - Purchase of Hybrid Vehicle (COM23-009) THAT Council authorize Staff to proceed with procurement of a used vehicle to address the need for a shared vehicle in the Community Services Department, for a cost of $30,000 plus HST to be funded from the Fleet reserve fund R-R11-FLET.

THAT By-law 95-2023 be read a First and Second Time.

THAT By-law 95-2023 be read a Third Time and Finally Passed.

THAT the July 24, 2023 Regular Council meeting adjourn.