Finance and Labour Relations Committee

Committee Decision: THAT the Director of Corporate Services/Treasurer be directed to incorporate the following amendments into the draft 2023 budget:  Municipal Shared Services Committee budget amendments: o Spruce Lodge - increase from initial draft budget of $142,622 (0.21%) o EMS - increase from initial draft budget of $231,520 (0.34%) A vibrant city, leading the way in community-driven excellence. Finance and Labour Relations Committee Minutes 4 February 7, 2023 o Archives - increase from initial draft budget of $14,461 (0.02%) o Museum - reduction from initial draft budget of $10 (0.00%) o Huron Perth Public Health - reduction from initial draft budget of $10,037 (0.01%)

Committee Decision: THAT staff be directed to review the benefits, cost, and time required to retain a lobbying group to support and promote the Grand Trunk Masterplan and development of the Cooper Site.

Committee Decision: THAT the development of a parking garage on the Erie Street parking lot be

Committee Recommendation: THAT the goose management program be terminated. Discussion continued between members and staff with respect to: A vibrant city, leading the way in community-driven excellence. Finance and Labour Relations Committee Minutes 8 February 7, 2023  some members of Committee receiving positive comments about the program;  the program assisting the geese and the City having tried a number of options to restrict geese in the area and to encourage creating habitats elsewhere;  reviewing changes to habitat to discourage Upper Queens Park as a suitable habitat;  the City being required to obtain a permit though the Ministry for this work and then retaining a contractor to complete the work through a tender; and  the City being required to meet Ministry best practices and standards. The Chair called the question on the motion.

Committee Recommendation: THAT staff be directed to investigate alternative options for the Goose Management program. Discussion continued between members and staff with respect to:  staff investigating another tool and relocation to a bird sanctuary to keep the bird population at a healthy level; and  the intent of the motion to identify additional alternatives to the program. The Chair called the question on the motion.

Committee Recommendation: THAT staff be directed to track the shortfall within the community service delivery with the intention of translating it into a percentage for the 2024 tax levy. and propose a percentage increase for the 2024 draft budget to create a poverty reduction fund. Discussion continued with respect to:  staff completing the review in 2023 in order to make recommendations for the draft 2024 budget;  there being a potential for staff to report back to Council requesting additional resources or staffing to addressing rising case load; and  data being helpful for the City to use when engaging with provincial counterparts in order to bridge the gap in funding. The Chair called the question on the motion.

Committee Decision: THAT the Council Strategic Priorities 2023- 2028 and Key Performance Indicators Expansion Request totaling $125, 000 be added to the draft 2023 budget.

Committee Decision: THAT the Cooper Site - Next Steps Expansion Request be added to the draft 2023 Budget. Discussion followed between members and staff with respect to:  concerns being expressed with completing this work prior to the committee being formed to provide feedback;  the work required to be completed not falling within the terms of reference for the committee;  the work to be completed relating to internal servicing and remediation;  Council being permitted to pause the project to review the Master Plan;  the Master Plan that was created being subject to extensive consultation with the public and being flexible in the projects identified;  concern being expressed that new members of Council are not familiar with the status of the various components of this project; and A vibrant city, leading the way in community-driven excellence. Finance and Labour Relations Committee Minutes 14 February 7, 2023  staff having presented a report on the seven components which details the status of the project and being able to provide an additional report for information. The Chair called the question on the motion.

Committee Decision: THAT the Cloud Permit Software (Building) Expansion Request be added to the draft 2023 Budget.

Committee Decision: THAT the Improvements to Water/Wastewater Network Communications (SCADA) Expansion Request be added to the draft 2023 Budget.

Committee Decision: THAT the Fleet Vehicles (2) - Social Services Expansion Request be added to the draft 2023 Budget.

Committee Decision: THAT the Fleet Utility Vehicle - Community Services Expansion Request, totaling $22,000, be added to the draft 2023 Budget.

Committee Decision: THAT the Supervisor of Recreation Services expansion request be added to the draft 2023 Budget. Discussion continued with respect to the benefits the position will bring and whether one supervisor could be hired instead of two. The Director A vibrant city, leading the way in community-driven excellence. Finance and Labour Relations Committee Minutes 16 February 7, 2023 noted the two supervisor positions are different and that one staff member could not complete both roles. The Chair called the question on the motion.

Committee Decision: THAT the Supervisor of Facility and Building Operations expansion request be added to the draft 2023 Budget. Discussion continued with respect to:  there being a great responsibility on the City to ensure younger workers are safe and supervised;  recruitment activities being budgeted in the Human Resources Department budget;  the probationary period being one year for administrative employees; and  there not being an opportunity for re-allocating employees since the Chief Building Official was managing facilities prior to it being transferred to Community Services. The Chair called the question on the motion.

Committee Recommendation: THAT the Customer Service Clerk II - Facilities Position be added to the draft 2023 Budget as a one year temporary position; AND THAT a review be undertaken to determine the need for a full time permanent position. Discussion continued on options available for completing this work while keeping the tax levy increase low. The Manager of Recreation and Marketing provided information on the increase in recreation programming since 2006 and that additional staff have not been hired to meet the increasing demand. The Chair called the question on the motion.

Committee Recommendation: THAT the Customer Service Clerk II - Facilities Position be added to the draft 2023 Budget.

Committee Recommendation: THAT the 1 Parallel Transit Driver and the 3 Transit Drivers be added to the draft 2023 Budget. A request was made to separate the motion. The Chair called the question on the motion to add one Parallel Transit Driver to the draft 2023 Budget.

Committee Decision: THAT the Finance and Labour Relations Committee meeting adjourn.