Regular Council

THAT the Addenda to the Regular Agenda of Council and Standing Committees dated December 19, 2022, to add Item 5.2 and draft by- law 11.7 regarding execution of memorandum of settlement and collective agreement with IBEW Local 636 (Parallel Transit), be added to the Agenda as printed.

THAT the Memorandum of Settlement with The International Brotherhood of Electrical Workers (IBEW), Parallel Transit Division Local 636, effective January 1, 2023 to December 31, 2025, be ratified; AND THAT the Mayor, Clerk, Chief Administrative Officer, and Director of Human Resources, or their respective delegates, be authorized to sign the Memorandum of Settlement and the Collective Agreement, where applicable.

THAT the Ontario Municipal Employees Retirement System (OMERS) Membership for Non-Full-Time Employees Report (COU22-099) dated November 14, 2022, be received for information.

THAT the Upper Thames River Conservation Authority Risk Management Services Progress Report for 2022, be received for information.

THAT the report titled, “Information on the Opt-In Status for the Canada Wide Early Learning and Child Care (CWELCC) Agreement” (COU22-107), be received for information. In response to a question regarding service provider opt-in numbers, the Director of Social Services advised that those who applied run all the daycares which results in 100% opt-in at this time. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 5 December 19, 2022 Mayor Ritsma called the question on the motion.

THAT the Tender (T-20222-44) for the removal of designated trees and stumps in 2023, be awarded to Tree Tech, Tree and Property Maintenance Specialists Inc. at a total cost of $53,550.00, including HST; AND THAT the Tender (T-2022-44) for regular and emergency pruning services in 2023 be awarded to Lange Bros. (Tavistock) Limited, at a total cost of up to $225,100.00, including HST.

THAT Brame Electric be retained as a bona fide sole source contractor in accordance with the City’s Purchasing Policy P.5.1 to provide labour, materials, and equipment necessary for the installation of electric vehicle charging stations through the City’s EV Charging Station Expansion Project. A question and answer period ensued between members and staff with respect to:  a potential impact to receipt of eligible funding being a consequence of going to tender;  the City's Purchasing Policy providing for recommendation of a sole source contractor for this project;  the turnaround time when going to tender being around 4 to 8 weeks;  the City having to claim eligible funding for this fiscal year by March 31, 2023; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 6 December 19, 2022  the percentage of funding from Natural Resources in the current fiscal year making up 75% of total funding available;  funding amounts with Natural Resources Canada being set in an executed contribution agreement;  costs for the project having been identified as fair through internal review by City staff;  costs for the project when presented in 2021 only including station infrastructure costs and not including a Level 3 fast charging station;  funding from other levels of government not always aligning with City timelines and requiring exceptions through provisions of the Purchasing Policy;  financial reporting requirements to Natural Resources Canad

THAT the expiry date of business licenses issued in 2022 be extended until March 31, 2023.

THAT the Q3 Operating Variance Report as at September 30, 2022, be received for information.

THAT the report titled, “Interim Tax Levy Due Dates By-law for 2023,” (COU22-118) be received for information; AND THAT Council authorize a by-law to establish the interim tax due dates for the fiscal year 2023.

THAT Council receive the report Bill 23 – More Homes Built Faster Act, 2022 (COU22-119) dated December 19, 2022 for information. A question and answer period ensued between members and staff with respect to:  the City having sent a letter to the Province and the Mayor communicating with other mayors and municipal leaders regarding this matter;  the impacts of Bill 23 on green development standards and the City's ability to meet greenhouse gas reduction targets;  awaiting clarification from the province with respect to municipal impacts and finding efficiencies; and, A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 8 December 19, 2022  the need to cover infrastructure costs due to potentially

THAT the Request for Proposal (RFP-2022-39) for an Electronic Document Records Management System and Project Manager be awarded to Image Advantage Solutions Inc. at a total proposal price of $47,563.96, including HST; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign all necessary Contract Agreements and documents.

THAT the report titled, “Voting and Consideration of a Deputy Mayor Appointment” (COU22-121), be received for information.

THAT Councillor Burbach be appointed Deputy Mayor for a two-year term until November 14, 2024, or until a successor is appointed.

THAT Councillor Nijjar be appointed Deputy Mayor for a two-year term until November 14, 2024, or until a successor is appointed.

THAT By-laws 154-2022 to 159-2022 be taken collectively.

THAT By-laws 154-2022 to 159-2022 be read a First and Second Time.

THAT By-laws 154-2022 to 159-2022 be read a Third Time and Finally Passed.

THAT By-law 160-2022 be read a First and Second Time.

THAT By-law 160-2022 be read a Third Time and Finally Passed.

THAT the December 19, 2022 Regular Council meeting adjourn.