Regular Council

THAT the Addendum to the Regular Agenda of Council dated November 28, 2022, to add receipt of a delegation request, be added to the Agenda as printed.

THAT the delegation by Mike Sullivan regarding a request to return to in-person meetings be heard.

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 4 November 28, 2022 THAT a member of Council be appointed as the Deputy Mayor for a two-year term to November 14, 2024 and that applications be accepted for 2025-2026 at that time.

THAT Councillor Burbach be appointed as Deputy Mayor for a two-year term to November 14, 2024. Discussion ensued with respect to:  concern about this matter being discussed and voted on openly if members are conflicted with voting for or against a fellow member of council;  the recommendation before Council being the standard process for voting on motions that are in open meetings; and,  determining whether voting for deputy mayor should be conducted in closed session. It was requested that this matter be

THAT the 2022-2026 Deputy Mayor appointment be

THAT the 2023 Council, Committee and Sub-committee meeting schedule be approved; AND THAT staff be directed to schedule the meetings accordingly. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 5 November 28, 2022

THAT the main motion be amended by adding the following:  Should the elevator not be repaired by the end of January 2023, that the City Clerk be directed to prepare and present a report at the second Regular Council meeting in January 2023, outlining the options available for the holding of in-person meetings off site. Discussion continued with respect to:  getting the elevator fixed as quickly as possible but costs being prohibitive to moving elsewhere; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 6 November 28, 2022  finding a space to gather being important for those that do not have computer or internet access;  investigating an investment in a permanent alternate meeting site;  hybrid meetings not being an option until the elevator is fixed due to Council chambers not being accessible to all attendees;  the elevator having first been out of operation in January of 2022; and,  those without internet access having the option of using computers at the library. Mayor Ritsma called the question on the amending motion.

THAT Mayor Ritsma be appointed as an ex-officio member to each of the five Sub-committees; THAT the following members of Council be appointed to the Sub- committees in the roles noted below:  Community Services Sub-committee o Chair: Councillor Beatty o Vice-chair: Councillor Henderson o Member: Councillor Briscoe o Member: Councillor Wordofa o Member: Councillor Sebben  Finance and Labour Relations Sub-committee o Chair: Councillor Hunter A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 7 November 28, 2022 o Vice-chair: Councillor McCabe o Member: Councillor Nijjar o Member: Councillor Beatty o Member: Councillor Burbach  Infrastructure, Transportation and Safety Sub-committee o Chair: Councillor Burbach o Vice-chair: Councillor Nijjar o Member: Councillor Hunter o Member: Councillor McCabe o Member: Councillor Beatty  Planning and Heritage Sub-committee o Chair: Councillor Sebben o Vice-chair: Councillor Burbach o Member: Councillor Wordofa o Member: Councillor McCabe o Member: Councillor Biehn  Social Services Sub-committee o Chair: Councillor Henderson o Vice-chair: Councillor Briscoe o Member: Councillor Wordofa o Member: Councillor Nijjar o Member: Councillor Biehn AND THAT all members of Stratford City Council be appointed to the five respective Standing Committees. In response to a question regarding the Mayor being an ex officio member to all Sub-committees, the City Clerk advised that this is standard practice A vibrant ci

THAT the correspondence from Destination Stratford dated August 15, 2022, be received; AND THAT direction be given on the recommendation by the Destination Stratford Board of Directors requesting to reduce the number of Council appointed representatives to the Board from two (2) to one (1). Discussion ensued with respect to:  the letter received from Destination Stratford outlining the reasoning for only needing one Council representative; and,  the addition of a second representative initially being due in part to financial concerns but the concern now being rectified. Mayor Ritsma called the question on the motion.

THAT the correspondence from Destination Stratford dated August 15, 2022, be received; AND THAT Stratford City Council recommends the number of Council-appointed representatives to the Destination Stratford Board of Directors be reduced from two (2) to one (1) and a copy of this resolution be sent to the Destination Stratford Board of Directors for consideration.

THAT the attachment outlining Councillor appointments for the 2022-2026 term be amended to reflect Councillor Larry McCabe as the recommended Councillor appointment to the Stratford Perth Museum Association.

THAT members of Stratford City Council be appointed to the advisory committees and local boards as outlined in the attachment to Report (COU22-095), titled “Recommended Council Appointments to Advisory Committee and Local Boards,” and as amended. In response to a question regarding Council representation on the Communities in Bloom Advisory Committee, the City Clerk advised that Councillor Beatty is the only member recommended for appointment and that staff would be bringing forward a future report regarding composition of this committee. Mayor Ritsma called the question on the motion, as amended.

THAT By-law 145-2022 be read a First and Second Time.

THAT By-law 145-2022 be read a Third Time and Finally Passed.

THAT investigation of a secondary site for in-person Council meetings, including permanency, cost, required equipment, and potential return on investment, be

THAT By-law 146-2022 be read a First and Second Time.

THAT By-law 146-2022 be read a Third Time and Finally Passed.

THAT the November 28, 2022, Regular Council meeting adjourn.