Regular Council

THAT the Addenda to the Regular Agenda of Council and Standing Committees dated March 25, 2024, be added to the Agenda as printed.

THAT the Memorandum of Settlement with The Canadian Union of Public Employees Local 197 (Outside Workers) effective January 1, 2023 to December 31, 2025, be ratified; AND THAT the Mayor, Chief Administrative Officer, and Clerk, or their respective delegates, be authorized to sign the Memorandum of Settlement, the Collective Agreement, and all other documents necessary to implement the Memorandum of Settlement and Collective Agreement.

THAT the Memorandum of Settlement with The Canadian Union of Public Employees Local 1385 (Inside Workers) effective January 1, 2023 to December 31, 2025, be ratified; AND THAT the Mayor, Chief Administrative Officer, and Clerk, or their respective delegates, be authorized to sign the Memorandum of Settlement, the Collective Agreement, and all other documents necessary to implement the Memorandum of Settlement and Collective Agreement.

THAT the delegation by Krista Robinson, CEO of the Stratford Public Library, regarding the request for the Library to be considered as an anchor tenant in the Grand Trunk Community Hub, be heard.

THAT the correspondence from the Stratford Public Library Board requesting that the Library be considered as an anchor tenant in the Grand Trunk Community Hub be received; AND THAT the correspondence be

THAT the Mayor and Clerk, or their respective delegates, be authorized to execute the Addendum Agreement for the processing of source separated organics with StormFisher Environmental Ltd. for a one year period from April 1, 2024 to March 31, 2025, at a cost of $100.39/tonne not including HST; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 7 March 25, 2024 AND THAT the Mayor and Clerk, or their respective delegates, be authorized to execute a further renewal agreement for the processing of source separated organics with StormFisher Environmental Ltd. for a one-year period from April 1, 2025 to March 31, 2026, subject to the Director of Infrastructure Services approval of the CPI and satisfactory contract performance.

THAT Heritage Permit PRM-2024-0010 for the new proposed development of a ten (10) unit stacked townhouse at 203 Waterloo Street South be issued. A member expressed concerns regarding the accessibility of the building due to the number of steps. Mayor Ritsma called the question on the motion.

THAT the conveyance of Part 4 on Reference Plan 44R-6193 from Culliton Corporation to The Corporation of the City of Stratford, be authorized; AND THAT upon conveyance of Part 4 on Reference Plan 44R- 6193 to the City of Stratford, these lands be dedicated public highway forming part of Douro Street.

THAT Staff be authorized to proceed with the lowest quotation from Athletica Sport Systems to purchase a protective cover for the hardwood flooring at the Agriplex Fieldhouse at the price of $48,770.80 including HST; THAT the purchase be funded from unallocated reserve funds for Facilities R-R11-FACI; THAT the Fees and Charges By-law be amended to add the Agriplex Fieldhouse Flooring Protective Cover removal and installation fee of $1,500 each; AND THAT the $2,400 in reserve contributions per event be directed to the FACI reserve. Council congratulated staff for the idea. In response to a question, the Director of Community Services advised the project will assist in attracting more events to the Agriplex as the cost for the removal and re-installation of the flooring will be reduced. It will also allow for more flexible configurations of the Agriplex thereby enabling different types of shows and events to be hosted at the facility. The costs associated with the removal and re-installation of the flooring compared to having the protective floor covering were questioned. The Director stated that the systematic removal and re-installation of the flooring is typically a 5-6 day process requiring 4-5 people plus a forklift to move it all around resulting in about two weeks to remove and re-install the flooring. With the protective covering, the process takes only hours which will result in labour cost savings. The protective floor covering will also help in extending the life of

THAT the Mayor and Clerk, or their respective delegates, be authorized on behalf of The Corporation of the City of Stratford to enter into a Subdivision Servicing Agreement, substantively in the form provided and subject to the Director of Building and Planning being satisfied that the owner / developer has satisfied and appropriately addressed any outstanding matters, with Werner Bromberg Limited to subdivide the Lands known as 236 Britannia Street in accordance with draft plan approval File No. 31T19-001. A member stated they were not in favour of the development. Mayor Ritsma called the question on the motion.

THAT Stratford City Council hereby proclaims the month of June as "Pride Month" in the City of Stratford in support of the A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 10 March 25, 2024 2SLGBTQIA+ community and to recognize their contributions in our municipality; AND THAT Stratford City Council authorizes the flying of the Pride Flag for the month of June to send a message of inclusivity, diversity and acceptance to all members of the 2SLGBTQIA+community. Support for the motion was expressed, it was noted that it is important for Council, now more than ever, to show their support for the community. Mayor Ritsma called the question on the motion.

THAT Stratford City Council hereby proclaims March 24, 2024 as "World TB Day" in the City of Stratford to raise awareness that every year nearly ten million people become ill with Tuberculosis (TB) while over 1,500,000 people lose their lives to the disease.

THAT the Report of the Finance and Labour Relations Committee dated March 25, 2024, be adopted as printed.

THAT the Reports 9.2.1, 9.2.2, and 9.2.4 of the Social Services Committee dated March 25, 2024, be adopted as printed.

THAT the Report 9.2.3 of the Social Services Committee dated March 25, 2024, be adopted as printed.

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 13 March 25, 2024 THAT By-laws 23-2024 – 30-2024 be taken collectively.

THAT By-laws 23-2024 – 30-2024 be read a First and Second Time.

THAT By-laws 23-2024 – 30-2024 be read a Third Time and Finally Passed.

That By-law 31-2024 be read a First and Second Time.

That By-law 31-2024 be read a Third Time and Finally Passed.

That By-law 32-2024 be read a First and Second Time.

That By-law 32-2024 be read a Third Time and Finally Passed. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 14 March 25, 2024

THAT CA-2024-036, being a resolution from the Town of Lincoln regarding Increased Funding to Libraries and Museums in Ontario, be endorsed.

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 16 March 25, 2024 THAT CA-2024-044, being a resolution from the Town of Coburg regarding a proposed amendment to Subsection 27(16) of the Ontario Heritage Act, be endorsed.

THAT CA-2024-035, being a resolution from the Municipality of Tweed regarding the Enbridge Gas 2024 rebasing application, be endorsed.

THAT CA-2024-047, being a resolution from the Township of Amaranth regarding Operational Budget Funding, be endorsed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Finance and Labour Relations Committee [7:05 P.M. or thereafter following the Regular Council meeting];  Infrastructure, Transportation and Safety Committee [7:10 P.M. or thereafter following the Regular Council meeting]; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 17 March 25, 2024  Community Services Committee [7:15 P.M. or thereafter following the Regular Council meeting] and to Committee of the Whole if necessary, and to reconvene into Council.

THAT Items 5.2 and 5.3 of the Finance and Labour Relations Committee meeting dated March 25, 2024 be adopted as follows: 5.2 2023 statement of Council Renumeration and Expenses (FIN24-011) THAT the Report titled, “2023 Statement of Council Remuneration and Expenses” (FIN24-011), be received for information. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 18 March 25, 2024 5.3 Long-Term Debt Update and Borrowing By-law (FIN24- 012) THAT a by-law to authorize the borrowing in the form of a bank loan(s) in the principal amount of $9,230,915 towards the cost of the Queen Street Storm project be adopted; AND THAT the Chief Administrative Officer or City Clerk and the Treasurer (two signatures required) be authorized to sign all related documents with the City’s financial institution to complete the borrowing of funds.

THAT By-laws 33-2024 to 34-2024 be taken collectively.

THAT By-laws 33-2024 to 34-2024 be read a First and Second Time.

THAT By-laws 33-2024 to 34-2024 be read a Third Time and Finally Passed.

THAT the March 25, 2024, Regular Council meeting adjourn and reconvene into a Committee of the Whole In-camera Session. Members were advised Council would be adjourning the Regular Council Meeting and reconvening in Closed Session to continue discussion on Item 4.3 Shared Services Agreement Extension - Advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)); and A position, plan, procedure, criteria or instruction to be applied to any negotiations