Finance and Labour Relations Committee

Committee Recommendation: THAT the Truth Behind The Smile Event - Request to Waive Facility Fees report (FIN24-007) be received; THAT the facility rental fee waiver request in the amount of $1008.35 for use of one hall at the Rotary Complex on May 23, 2024, be approved; AND THAT the request be funded from the Fee Waivers and Other Facility Related Costs line item in the 2024 Budget and transferred to the Community Services Department. The following comments were provided by Committee members:  the applicant should be advised that they can apply for assistance through the Community Grants process;  a policy should be created with respect to waiving facility fees;  a review of the Community Grants process is planned for later in the year and the inclusion of a facility fee waiver will be considered. The Chair called the question on the motion.

Committee Recommendation: THAT the Destination Stratford 2024 Update 1 (FIN24-008) dated March 19, 2024, be received for information.

Committee Recommendation: THAT the Festival Hydro Inc. financial statements and commentary for the period ended September 30, 2023, be received for information; AND THAT the Festival Hydro Services Inc. financial statements and commentary for the period ended September 30, 2023, be received for information.

Committee Recommendation: THAT a request for proposal be issued in 2024 for integrity commissioner services; AND THAT the following requirements be mandatory:  the successful bidder will have at least ten (10) years of legal or quasi-judicial experience, or senior municipal management; and  minimum of three (3) references for whom the proponent has satisfactorily provided Integrity Commissioner services in the past 5 years; and  the term of the contract be to December 31, 2026. Finance and Labour Relations Committee Minutes 6 April 8, 2024 With respect to the enquiry regarding the timeline of the issuance of the request for proposal (RFP), the Clerk advised that the RFP will be issued once Council has made a final decision on the matter. With respect to the enquiry regarding what the process is for handling complaints as the RFP process is ongoing, the Clerk advised that the services of the current Integrity Commissioner will continue. The Chair called the question on the motion.

Committee Decision: THAT the Finance and Labour Relations Committee meeting adjourn.