Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated February 12, 2024 be adopted as printed.

THAT the Addenda to the Regular Agenda of Council and Standing Committees dated February 26, 2024, to add delegations, be added to the Agenda as printed.

THAT the delegation by Jordon Underhill and Taylor Whitney, on behalf of the Canadian Dairy XPO, be heard.

THAT Mike Sullivan be heard.

THAT Mike Sullivan and Jane Marie Mitchell be heard.

THAT the Alternate Parking Plan Report provided by CDX be received; THAT temporary angle parking on the north side of McCarthy Road West from Fire Hall 2 to Orr Street for the Canadian Dairy XPO in 2024 and 2025 be considered if the alternate parking locations outlined in the CDX parking report are not feasible options; THAT a road closure on McCarthy Road and Mornington Street be permitted from 7:00 a.m. - 9:00 a.m. daily during the event; AND THAT all costs associated with event parking be the responsibility of the Canadian Dairy XPO.

A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 9 February 26, 2024 THAT the Canadian Dairy Expo Sign Variance Application to Sign By-law #159-2004 be approved as follows:  The nine (9) temporary sidewalk signs and one (1) cow statue be permitted for the temporary period of March 20, 2024 to April 10, 2024, on City property at the following locations: o Mornington Street at the City’s northerly limits; o McCarthy Road West at Mornington Street (2 signs); o McCarthy Road East at Romeo Street; o Ontario Street at the City’s easterly limits (2 signs); o Huron Street at the City’s westerly limits; o Downie Street (Road 112) at the City’s southerly limits; o Erie Street at Line 32; and o Northeast corner of McCarthy Road West and Mornington Avenue (Cow Statue);  The two (2) banner signs, one (1) cow statue and five (5) directional signs be permitted for the temporary period of April 1, 2024 to April 5, 2024 on the City’s Rotary Complex property (353 McCarthy Road West).

THAT Brendan Mckenna, member of the ownership group of 245 Downie Street, Barb Shaughnessy and Mike Sullivan be heard.

THAT application Z05-23, to amend the Central Commercial (C3- 9) Zone provisions of the City of Stratford Zoning By-law No. 10- 2022, and as they apply to lands in the City at 245 Downie Street, BE APPROVED WITH REVISIONS to allow: The definition of an inn be defined as “a building or portion thereof, used for the purposes of supplying temporary living accommodation to the public, and containing guest rooms, dwelling units or a combination thereof, wherein such dwelling units are not restricted to occupancy by a person as their principal residence.” All other uses and site-specific provisions in the C3-9 zone. THAT approval be granted for the following reasons: 1. The request is consistent with the Provincial Policy Statement; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 17 February 26, 2024 2. The request is in conformity with the policies of the Official Plan; 3. The zone change will facilitate the expansion of a permitted use into an existing mixed-use building that is appropriate for the subject lands; 4. Inclusion and comprehensive analysis of public feedback received during the application circulation and at the public meeting has been appropriately addressed within the Planning Report; and, 5. Public input was received and considered. AND THAT, in accordance with Section 34(17) of the Planning Act no further notice is required. Councillor Sebben requested a recorded vote be taken. Discussion was held by members on the applicat

THAT application Z06-23 to amend the zoning of 607 and 609 Downie Street from a Neighbourhood Commercial C1 Zone to a Neighbourhood Commercial Special (C1-5) Zone with site specific regulations BE APPROVED to allow:  The uses of “single detached dwelling”, “motor vehicle repair shop”, “motor vehicle sales or service establishment”, and “business office” to be permitted in addition to the currently permitted C1 uses.  The definition of motor vehicle repair shop be defined as “a building which contains facilities for the repair and maintenance of vehicles on the premises and in which vehicle accessories are sold and vehicle maintenance and repair operations are performed.”  Motor vehicle repair shop activities occur within the existing building. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 20 February 26, 2024  Motor vehicle sales and rental establishments display areas are only permitted on existing asphalt and gravel parking areas.  Lighting associated with motor vehicle repair shop or motor vehicle sales and rental establishment, if any, shall not spill onto abutting properties.  “motor vehicle service station” and “gas bar” be removed from the list of permitted uses. AND THAT approval be granted for the following reasons: 1. The request is consistent with the Provincial Policy Statement; 2. The request is in conformity with the policies of the Official Plan; 3. The zone change will facilitate the re-purposing of an existing c

THAT the draft 2024 Budget as amended, be adopted with a levy increase of $7,065,862 and total tax levy of $80,090,376; AND THAT the 2024 Budget By-law be adopted as presented. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 21 February 26, 2024 Councillor Sebben requested a recorded vote be undertaken and provided comments on the proposed increase. The recorded vote was undertaken as follows: Support (7): Councillor McCabe, Councillor Wordofa, Councillor Henderson, Councillor Beatty, Councillor Hunter, Councillor Nijjar, and Councillor Burbach Opposed (2): Councillor Sebben and Mayor Ritsma Absent (2): Councillor Biehn and Councillor Briscoe

THAT the report dated February 26, 2024, from the Director of Corporate Services regarding legislative requirements of Ontario Regulation 284/09, and the impact of excluded expenses from the City’s 2024 budget, be received.

THAT the Amendment No. 1 to the Software License and Services Agreement with HotSpot Parking Inc. for the provision of a pay by phone municipal parking payment system be authorized for a five (5) year term to March 4, 2029; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to execute the Amendment No. 1 to the Software License and Services Agreement on behalf of The Corporation of the City of Stratford.

THAT the report titled, “Municipal Accommodation Tax (MAT) Update 2023” (COU24-22), dated February 26, 2024, be received for information.

THAT The Corporation of the City of Stratford enter into an agreement with The Corporation of the Township of Perth East for the disposal of Household Hazardous Waste generated in the Township at the City’s Household Hazardous Waste Events for a 2-year term commencing April 15, 2024, and terminating May 15, 2026; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to execute the agreement on behalf of The Corporation of the City of Stratford.

THAT the Ontario DriveON Program Performance Contract for Private Fleet Vehicle Inspection Centres with His Majesty the King in Right of Ontario as represented by the Director of Vehicle Inspection Standards, Ministry of Transportation, be entered into for a term until May 26, 2028; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 23 February 26, 2024 AND THAT the Director of Infrastructure Services for the City be authorized to execute the Contract on behalf of the municipal corporation.

THAT City Council hereby designates the 2024 Stratford Live Music & Food event to be held June 21, 22 and 23, 2024 around the Veteran's Drive Band Shell and in the York Street Parking Lot, as having municipal significance for the purpose of obtaining liquor licenses from the AGCO, subject to compliance with the City's Municipal Alcohol Risk Policy and the required certificates of insurance being provided.

THAT Stratford City Council hereby proclaims March 8, 2024 as "International Women's Day" in the City of Stratford to mark the economic, political, cultural and social achievements of women.

THAT Stratford City Council hereby proclaims March as "Epilepsy Awareness Month" in the City of Stratford in recognition of the 1 in 100 people living with epilepsy and the approximate 1 in 10 people who will have a single seizure in their lifetime.

THAT the resignation of Peter Moreton from the Committee of Adjustment be accepted.

THAT the Closed Meeting Investigation Reports dated February 20, 2024, be received; AND THAT the recommendations contained in the Closed Meeting Investigation Reports be

THAT the Report of the Infrastructure, Transportation and Safety Committee dated February 26, 2024, be adopted as printed.

THAT By-law 17-2024 be read a First and Second Time.

THAT By-law 17-2024 be read a Third Time and Finally Passed.

THAT By-law 18-2024 be read a First and Second Time.

THAT By-law 18-2024 be read a Third Time and Finally Passed.

THAT By-law 19-2024 be read a First and Second Time.

THAT By-law 19-2024 be read a Third Time and Finally Passed.

THAT By-law 20-2024 be read a First and Second Time.

THAT By-law 20-2024 be read a Third Time and Finally Passed.

THAT By-law 21-2024 be read a First and Second Time.

THAT By-law 21-2024 be read a Third Time and Finally Passed.

THAT CA-2024-018, being a resolution from The Corporation of the Municipality of Calvin regarding a Provincial and National Fire Fighting Strategy, be endorsed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Social Services Committee [7:05 p.m. or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council.

THAT By-law 22-2024 be read a First and Second Time.

THAT By-law 22-2024 be read a Third Time and Finally Passed.

THAT the February 26, 2024 Regular Council meeting adjourn.