Regular Council

THAT the Addendum to the Regular Agenda of Council and Standing Committees dated April 11, 2023, to add delegations and receipt of correspondence to Item 6.3, be added to the Agenda as printed.

THAT the delegation of Bob Malcolmson, on behalf of the Kinsmen Club, regarding City of Stratford parade routes and closures, be heard.

THAT the delegation by Paul Brown regarding long term care services be heard.

THAT the delegation by Robert Lemon, Jane Marie Mitchell and Andrew Williams, on behalf of the Huron Perth Healthcare Alliance regarding the Request to Designate 86 & 90 John Street South, be heard; AND THAT the correspondence from Mike Sullivan dated April 11, 2023 be received for information.

THAT staff be requested to send a letter to the provincial government to endorse the redirect of current ministry beds in abeyance funding towards the support of community care services.

THAT the resignation of Pam Mugford from the Accessibility Advisory Committee be accepted.

THAT the correspondence dated March 24, 2023 from the Upper Thames River Conservation Authority with respect to the 2023 Levy for the City of Stratford be received by City Council.

THAT Stratford City Council hereby proclaims June 2023 as "Pride Month" in the City of Stratford in support of the 2SLGBTQIA+ community and authorizes flying of the Pride flag at City Hall in June 2023.

THAT Council receives the Festival Hydro Dividend report for information and passes the following motion: WHEREAS The Corporation of the City of Stratford (the City) is the holder of 6,995 Common shares of Festival Hydro Inc. (the Corporation) being all of the issued and outstanding Common shares of the Corporation; AND WHEREAS the Directors of the said Corporation have indicated their desire to declare and pay dividends on the Common shares, in addition to those otherwise declared and/or paid during the 2023 calendar year, such further dividends aggregate $390,330; AND WHEREAS pursuant to a Declaration of Sole Shareholder of the Corporation dated January 22, 2001, the prior written consent of the City as the sole shareholder to the declaration and payment of such dividend is necessary; NOW THEREFORE BE IT RESOLVED by the City hereby consents to the declaration and payment of dividends on the Common shares of the Corporation in addition to those previously declared and/or paid, in the total amount of $55.80 per share (aggregate amount $390,330), such dividends to be declared for the 2023 fiscal year and paid at the discretion of the Directors of the Corporation during Q2 and Q4 of the 2023 calendar year.

THAT Johnny Bowes, Manager of Environmental Services, be endorsed as the Stratford municipal representative on the Thames Sydenham and Regional Drinking Water Source Protection Committee for a further four-year term commencing June 1, 2023 and expiring on June 1, 2027.

THAT the report of the Director of Corporate Services dated April 11, 2023, regarding the Proposed New Reserve and Policy Appendix Update be received; THAT Policy F.1.13 Reserve and Reserve Fund, be amended to add the Community Improvement Plan Incentives Reserve Fund Appendix, as attached to Management Report COU23-044; AND THAT Council authorize the 2022 year-end transfer of $20,000 relating to the Brownfield CIP program to the newly established CIPI reserve (GL account G-872-7644-6010).

THAT the Building Safer Communities Fund report be received; AND THAT Council authorize the Mayor and Chief Administrative Officer, or their respective delegates, to enter into an agreement with His Majesty The King, In right of Canada, as represented by the Minister of Public Safety and Emergency Preparedness for delivery of the Building Safer Communities Fund. The Director of Social Services was asked to provide information on how this process would work. The Director of Social Services advised the plan is to take the first year’s allotment and work with the stakeholders involved with the Community Safety and Wellbeing Plan. A consultant would also be hired to assess current needs and gaps and provide analysis. Mayor Ritsma called the question on the motion.

THAT Council authorize a further extension of the Contract with the Corporation of the Township of Perth South for the disposal of Household Hazardous Waste generated in the Township of Perth South to the City of Stratford Household Hazardous Waste Mobile Events, for the second additional 3-year term commencing May 16, 2023, and terminating May 15, 2026; AND THAT the Mayor and Clerk or their respective delegates be authorized to execute the extension agreement on behalf of the Municipal Corporation.

THAT the Tender [T-2023-06] for the supply, delivery and installation of accessible bus shelters with concrete pads and removal of old bus shelters/concrete pads, as required, be awarded to Enseicom Ltd, in the amount of $218,687.77 for the full (13) 5’x10’ accessible shelters; THAT Council authorize the use of ICIP funding of $110,000 and Provincial Gas Tax funding to fund the remaining $86,935.11 to complete the works; AND THAT the Mayor and Clerk or their respective delegates be authorized to sign the necessary contract agreement. It was questioned whether the additional provincial gas tax funds being used will result in another project not being completed. The Director of Community Services advised the amount being used is from the reserve. Mayor Ritsma called the question on the motion. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 13 April 11, 2023

THAT Stratford City Council endorses the nomination of Councillor McCabe to the 2023 Ontario Small Urban Municipalities Executive Committee.

THAT Stratford City Council endorses the nomination of Councillor Burbach to the 2023 Ontario Small Urban Municipalities Executive Committee.

THAT WSP Canada Inc. be retained for the Consulting Services for the RFP-2023-07 Official Plan Review for $227,025.48 including HST; AND THAT the Mayor and Clerk or their respective delegates be authorized to sign the Contract agreement. A member expressed concern with the proposed contractor and advised they preferred that Stantec be awarded the request for proposal. A second member advised they also supported awarding the proposal to Stantec. Motion by Councillor Sebben A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 14 April 11, 2023 Seconded by Councillor Hunter THAT the motion be amended to award the proposal to Stantec Consulting Ltd. at a total cost of $150,349 (excluding HST). It was questioned whether the additional services were required. The Director of Infrastructure and Development Services advised a committee was formed and rated each proposal that was submitted. Stantec and WSP were the two qualified candidates. The proposal provided by WSP was more fulsome and met the needs of providing additional support. It was noted some components in the WSP proposal were not included as fulsomely in the Stantec proposal and there were cultural heritage components. The Director advised both have the required qualifications and meet minimum requirements. It was questioned whether the additional work could be issued in a separate request for proposal. The Director advised the scope could be changed as the project proceeds if a decision

THAT the report entitled “Follow up Report – Notice of Intent to Designate 86 and 90 John Street South [Avon Crest]”, be received.

THAT the Report of the Infrastructure, Transportation and Safety Committee dated April 11, 2023 be adopted as printed. A request was made to take Item 9.1.1 separately. Discussion on Items 9.1.2 and 9.1.3 occurred as follows:  the costs for the three options being: o Option A: $1 Million, o Option B: $1.15 million, and o Option C: $1.2 million A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 16 April 11, 2023  the insurance requirement for the Stop Gap Program being increased and inclusive;  the ramps being painted with bright colours to draw attention to them and staff not being aware of how often they are used in the winter; and  sidewalks being required to be cleared in the downtown core by 10:00 a.m. Mayor Ritsma called the question on Items 9.1.2 and 9.1.3.

THAT the Report of the Planning and Heritage Committee dated April 11, 2023 be adopted as printed.

THAT the Report of the Finance and Labour Relations Committee dated April 11, 2023 be adopted as printed.

THAT By-laws 43-2023 to 46-2023 be taken collectively. A request was made to take Item 11.4 separately. Mayor Ritsma called the question on taking By-laws 43-2023 to 45-2023 collectively.

THAT By-laws 43-2023 to 45-2023 be read a First and Second Time.

THAT By-laws 43-2023 to 45-2023 be read a Third Time and Finally Passed.

THAT By-law 46-2023 be read a First and Second Time.

THAT By-law 46-2023 be read a Third Time and Finally Passed.

THAT CA-2023-30, being a resolution from the Township of Lucan Biddulph regarding barriers for women in politics, be endorsed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Finance and Labour Relations Committee [7:05 p.m. or thereafter following the Regular Council meeting];  Social Services Committee [7:10 p.m. or thereafter following the Regular Council meeting]; and  Community Services Committee [7:15 p.m. or thereafter following the Regular Council meeting]  Infrastructure, Transportation and Safety Committee [7:20 p.m. or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 23 April 11, 2023

THAT By-law 47-2023 be read a First and Second Time.

THAT By-law 47-2023 be read a Third Time and Finally Passed.

THAT the April 11, 2023 Regular Council meeting adjourn.