Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated August 14, 2023 be adopted as printed.

THAT the Addenda to the Regular Agenda of Council dated September 11, 2023, to add Countryside Development Phase 4 Subdivision Easements and Transfer of Land (COU23-108) and two draft By-laws, be added to the Agenda as printed.

THAT the delegation by Dave Yates on behalf of the Stratford Badminton Club be heard.

THAT the rules of procedure be suspended to permit members of the gallery to present delegations related to the City's lease with Bingo Country. A recorded vote was requested and undertaken as follows: In Support (7): Councillor Sebben, Councillor Biehn, Councillor McCabe, Councillor Briscoe, Councillor Henderson, Councillor Nijjar, Councillor Burbach Opposed (2): Mayor Ritsma, Councillor Beatty A two-thirds majority vote of the whole Council to suspend the rules of procedure under the Procedural By-law was not received.

THAT City Council hereby proclaims October 2, 2023 as "Wrongful Conviction Day" in the City of Stratford to recognize the tremendous personal, social and legal costs associated with wrongful criminal convictions and to educate and inform the broader international community on the causes, consequences and complications associated with wrongful criminal convictions.

THAT the report (COU23-102) titled, “Government of Canada – Amended Agreement,” be received for information; THAT the Mayor and Chief Administrative Officer, or their respective delegates, be authorized to enter into the Contribution Agreement Amendment with His Majesty The King, in right of Canada, as represented by the Minister of Public Safety and Emergency Preparedness for delivery of the program; AND THAT authority be delegated to the Mayor and Chief Administrative Officer, or their respective delegates, to enter into amended agreements and sign any other necessary documentation, should they be required in future years, relating to the program with His Majesty The King, in right of Canada, as represented by the Minister of Public Safety and Emergency Preparedness for delivery of the program.

THAT David Baldarelli be appointed to the Festival Hydro Inc. Board of Directors for a four-year term to November 30, 2027, or until successors are appointed by Stratford City Council.

THAT the Tender for the supply and installation of a new roofing system for the National Stadium, be awarded to H & H Roofing and Sheet Metal Ltd at a total cost of $250,888.25, including HST; THAT Recreation Capital Reserve Fund R-R11-RECR be used to provide the funding required; AND THAT if additional work is required, subject to approval by the Director of Community Services, an additional contingency of $10,000.00 be authorized to fund any potential issues not within the initial scope of work from Recreation Capital Reserve Fund R- R11-RECR.

THAT the Tender (T-2023-33) for the supply and delivery of fourteen (14) vehicles be awarded to Cambridge Ford Ltd at a total tender price of $803,789.79 including HST; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 7 September 11, 2023 AND THAT the supply and delivery of one (1) vehicle be awarded to Blue Mountain Chrysler at the tender price of $194,706.17, including HST. A question and answer period was held between members and staff with respect to:  the awarded amount being lower than the amount budgeted for and being refined in subsequent transfers to reserve; and  information about spec sheets having been provided by the Manager of Fleet and the Director of Infrastructure Services having no concerns. Mayor Ritsma called the question on the motion.

THAT Stratford City Council hereby proclaims September 28, 2023 as "British Home Child Day" in the City of Stratford.

THAT the Tender (T-2023-52) for the Pedestrian Crossover Contract, be awarded to J-AAR Excavating Limited at a total tender price of $119,079.93, including HST; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement. Discussion was held with respect to adding a pedestrian crossover near McCarthy Place should there be sufficient budget available. Mayor Ritsma called the question on the motion. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 8 September 11, 2023

THAT the installation of a pedestrian crossover near McCarthy Place on McCarthy Road be

THAT the Mayor and Clerk, or their respective delegates, be authorized to execute the Transfer Payment Agreement for the Connecting Link Program Intake 8 2023-2024 on behalf of The Corporation of the City of Stratford.

THAT the 2023 agreements for use of the Agriplex Fieldhouse be brought forward for Council's consideration. The Director of Community Services provided background on the lease agreement with the Stratford Badminton Club as follows:  staff having undertaken a review on the allocation of multi-use facilities in the City for fair and equitable opportunities for user groups;  badminton previously having use of both sides of the gym and basketball receiving use of half; and  badminton still having most use of the gym. A question and answer period was held between members and staff with respect to:  schools being busier during the week in regards to consideration of other locations for badminton;  emails having been exchanged between staff and the badminton club on the proposed changes and why decisions were being made;  support for basketball having full use of the gym for one evening so that it can be run in one facility all at the same time;  being required to adapt program scheduling as the community changes over time and staff doing a good job managing this;  consideration to revisit a Recreational Master Plan to better understand what facilities the City has, how they can be equitably used, and where resources can be put for new opportunities;  staff reviewing a reciprocal agreement with schools for program use; and  the booking of rooms with schools being done through the school board. A vibrant city, leading the way in community-driven excellence. Regular Council

THAT an update to the Recreation Master Plan be

THAT By-laws 107-2023 to 115-2023 be taken collectively.

THAT By-laws 107-2023 to 115-2023 be read a First and Second Time.

THAT By-laws 107-2023 to 115-2023 be read a Third Time and Finally Passed.

THAT the motion be amended to include a term on the lease for a one year period or until an alternative location is found.

THAT the lease with Bingo Country be renewed for a three month period. A member suggested an amendment be made to the motion to renew the lease for four months in order to go past the end of 2023. The motion on the floor was

THAT the lease with Bingo Country be renewed for a four month period. Discussion continued with respect to:  Bingo Country not being present at the meeting and the decision being made by staff under Council guidance;  feedback suggesting that Bingo Country would appreciate an extension until a suitable alternative location is found; and  several program expansion opportunities being available for the space should bingo not be extended. A recorded vote was requested and was undertaken as follows: A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 15 September 11, 2023 In Support (2): Councillor Henderson and Councillor Sebben Opposed (7): Councillor Beatty, Councillor Nijjar, Councillor Burbach, Councillor Biehn, Councillor McCabe, Councillor Briscoe, Mayor Ritsma.

THAT the lease with Bingo Country be

THAT By-law 116-2023 be read a First and Second Time.

THAT By-law 116-2023 be read a Third Time and Finally Passed.

THAT the September 11, 2023 Regular Council meeting adjourn.