Regular Council

THAT the Minutes of the Special Meeting dated April 14, 2023 and the Regular Meeting dated April 24, 2023 of Council of The Corporation of the City of Stratford be adopted as printed.

THAT the Addendum to the Regular Agenda of Council and Standing Committees dated May 8, 2023, to add delegation requests and receipt of correspondence regarding Item 7.1, be added to the Agenda as printed.

THAT the following candidates be appointed or re-appointed to the Board of Directors:  Franklin Famme, representing the Banking/Financial sector, is hereby re-appointed to the Stratford Economic Enterprise Development Corporation Board of Directors for a one year term to June 2024, or until a successor is appointed by Council.  Trevor McNeil, representing the Agriculture sector, is hereby re-appointed to the Stratford Economic Enterprise Development Corporation Board of Directors for a three year term to June 2026 with an option for an additional three year term, or until a successor is appointed by Council; and that an exemption be granted from the Appointments Policy.  Andrew Jantzi representing the Manufacturing sector, is hereby appointed to the Stratford Economic Enterprise Development Corporation Board of Directors for a three year term to June 2026, with an option for an additional three year term, or until a successor is appointed by Council.  Colin Schmidt, representing the Technology sector, is hereby re-appointed to the Stratford Economic Enterprise Development Corporation Board of Directors for a three A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 4 May 8, 2023 year term to June 2026, or until a successor is appointed by Council.  Kate Dekok, representing the Small Business sector, is hereby re-appointed to the Stratford Economic Enterprise Development Corporation Board of Directors for a three year term to June 2026,

THAT the delegation by Jane Marie Mitchell and Mike Sullivan regarding the Stratford Attainable Market Housing Project Final Report, be heard.

THAT the correspondence from Justine Nigro dated April 23, 2023, POL Quality Homes dated May 5, 2023, Family Services Perth-Huron dated May 4, 2023, Nicole Andre dated May 8, 2023, and Mike Sullivan dated May 8, 2023, be received for information.

THAT the Stratford Attainable Housing Project – Project Summary Report including the Next Steps, as identified, be received; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 9 May 8, 2023 AND THAT the Corporate Leadership Team, with support from investStratford, be responsible for the oversight of the project implementation plan and next steps, if approved. Discussion was held between members and staff with respect to there not being any negative repercussions if the project were

THAT the main motion be amended to include the following: THAT staff be directed to add a climate lens to the project implementation plan and next steps, as applicable. Discussion continued regarding the review from a climate lens being a normal part of the process but it being important to clearly outline direction from Council. Mayor Ritsma called the question on the amending motion.

THAT the Stratford Attainable Market Housing Project Final Report (COU23-064) be

THAT the Engineer’s Report, “Engineering Report for Kelly Drain 2023”, dated April 5, 2023, be adopted; THAT the City Clerk be directed to set a date for the first sitting of the Court of Revision and to distribute the Provisional By-law and the Notice of the Court of Revision, in accordance with Sections 46(2) and 46(3) of the Drainage Act, R.S.O. 1990; THAT Council, having adopted the Engineering Report, give the attached Provisional By-law the two readings required by Section 45(1) of the Drainage Act, R.S.O 1990; AND THAT the Chair and Vice-chair of the Finance and Labour Relations Sub-committee be appointed to the Court of Revision. Discussion continued regarding:  the Court of Revision being comprised of two members of Council and one member from Perth East;  the purpose of the Court of Revision being to consider appeals and determine if apportionments are needed; and  a final by-law coming to Council for approval following the Court of Revision. Mayor Ritsma called the question on the motion. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 11 May 8, 2023

THAT the letters drafted and attached to Report COU23-065 related to providing basic income in Canada and increasing social assistance rates to address food insecurity, be endorsed. It was requested that the three letters be taken separately. Discussion was held between members and staff with respect to:  universal basic income not targeting people in need of assistance and concerns with increasing the tax burden on the general population;  evidence that basic income does raise everyone up and social assistance programs then being needed less  concern with the letter not requiring work as a component to receive basic income; and  challenges with finding daycare workers due to the pay being too low. Mayor Ritsma called the question on the Basic Income Letter drafted to the Government of Ontario.

THAT the 2021 and 2022 Status Update on the City of Stratford 2018-2022 Multi-Year Accessibility Plan be received and uploaded to the City’s website. Mayor Ritsma acknowledged and thanked the work of the Accessibility, Diversity and Inclusion Coordinator on completing this. Mayor Ritsma called the question on the motion.

THAT the Tender [T-2023-15] for the Dunn’s Bridge Rehabilitation Project, be awarded to Finnbilt General Contracting Limited, at a total tender price of $1,427,166.19, including HST; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement for the Dunn’s Bridge Rehabilitation Project [T-2023-15].

THAT The Corporation of the City of Stratford declare Part 1 Plan 44R-1343 as public highway and dedicate it as forming part of the McCarthy Road West right-of-way.

THAT a Subdivision Agreement be entered into with Valley View Heights (St. Jacobs) Ltd. for the development of the Thames West Phase 1 subdivision; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to execute the Subdivision Agreement on behalf of The Corporation of the City of Stratford. Discussion was held with respect to:  understanding the need to be developing outside the City's existing residential footprint but wanting to have increased density;  acknowledging the provision for sidewalks and pedestrian crossing on O'Loane; and  density requirements needing to be reviewed through changes to the Official Plan and not being changed at this time. Mayor Ritsma called the question on the motion.

THAT the Tender [T-2023-11] for the Supply and Delivery of One New Sewer / Flusher Combo Unit, be awarded to JD Brule Equipment at a total tender price of $734,443.50, including HST to improve the efficiency and service level of the Fleet Division while continuing to focus on the reduction of greenhouse gas emissions.

THAT the Delegation of Authority By-law 135-2017, as amended, be further amended, to delegate authority to the City Clerk, or Deputy Clerk, or Director of Corporate Services to approve the use of temporary patios on private property.

THAT a by-law to abandon portions of the Finnegan Municipal Drain within the limits of the City of Stratford, be adopted in accordance with the Drainage Act; AND THAT a by-law to abandon portions of the McFarlane Municipal Drain within the limits of the City of Stratford, be adopted in accordance with the Drainage Act.

THAT the condition of matched fundraising dollars be removed for the Razzamajazz community grant request. Discussion continued with respect to the Razzamajazz having a differently structured deal due to it being City owned. Mayor Ritsma called the question on the amending motion.

THAT the Tender [T-2023-19] for the Supply and Installation of New Infill Material for the Artificial Turf Field, be awarded to Clean Turf Canada Inc. at a total tender price of $79,213.00, including HST; AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign all necessary tender contract documents. A member thanked staff for their work checking references and completing due diligence when considering submissions. Mayor Ritsma called the question on the motion.

THAT the Report of the Finance and Labour Relations Committee dated May 8, 2023 be adopted as printed.

THAT the Report of the Social Services Committee dated May 8, 2023 be adopted as printed.

THAT By-laws 55-2023 to 64-2023 be taken collectively.

THAT By-laws 55-2023 to 64-2023 be read a First and Second Time.

THAT By-laws 55-2023 to 64-2023 be read a Third Time and Finally Passed.

THAT By-law 65-2023 be read a First and Second Time.

THAT By-law 65-2023 be read a Third and Finally Passed.

THAT By-law 66-2023 be read a First and Second Time.

THAT By-law 66-2023 be read a Third and Finally Passed.

THAT By-law 67-2023 be read a First and Second Time.

THAT By-law 67-2023 be read a Third and Finally Passed.

THAT By-law 68-2023 be read a First and Second Time.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Infrastructure, Transportation and Safety Committee [7:05 p.m. or thereafter following the Regular Council meeting];  Planning and Heritage Committee [7:10 p.m. or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council.

THAT Item 4.1 of the Planning and Heritage Committee meeting dated May 8, 2023 be adopted as follows: 4.1 Management Report for Zone Change Application Z08- 22 (PLA23-006) THAT Application Z08-22 to amend zoning provisions relating to uses permitted in the R4 zone BE APPROVED for the following reasons: i. The request is consistent with the Provincial Policy Statement; ii. The request is in conformity with the goals, objectives, and policies of the Official Plan; iii. The Zone Change will facilitate development that is appropriate where permitted; and A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 25 May 8, 2023 iv. The public was considered during the application circulation and comments that have been received in writing or at the public meeting has been reviewed, considered and analyzed with the planning report. AND THAT Council pass a resolution that no further notice is required under Section 34(17) of the Planning Act.

THAT Item 5.1 of the Infrastructure, Transportation and Safety meeting dated May 8, 2023 be adopted as follows: 5.1 Replacement of Social Services Vehicle (ITS23-013) THAT authorization be given to staff to proceed with procurement of a used vehicle to replace the damaged Social Services fleet H5, for a cost not exceeding $45,000, including HST.

THAT By-laws 69-2023 and 70-2023 be taken collectively.

THAT By-laws 69-2023 and 70-2023 be read a First and Second Time.

THAT By-laws 69-2023 and 70-2023 be read a Third Time and Finally Passed.

THAT the May 8, 2023 Regular Council meeting adjourn.