Regular Council

THAT the Minutes of the Special Meeting of Council of the Corporation of the City of Stratford dated October 20, 2025, and the Regular Meeting of Council of The Corporation of the City of Stratford dated October 27, 2025, be adopted as printed.

THAT Sheila Clarke be heard.

THAT Kimberly Richardson be heard.

THAT the 2026 Council and Committee meeting schedule be approved; AND THAT staff be directed to schedule the meetings accordingly.

THAT Kathleen Barry, Judith Hopf, and Andy Mark be appointed as citizen representatives to the Accessibility Advisory Committee for a two-year term to November 30, 2027, or until a successor is appointed by Council; AND THAT Joan Jones be appointed as an agency representative to the Accessibility Advisory Committee for a two-year term to November 30, 2027, or until a successor is appointed by Council.

THAT Kelley Teahen be appointed as a citizen representative to the Active Transportation Advisory Committee to November 30, 2027, or until a successor is appointed by Council; AND THAT Christine Lee be appointed as the Avon Trail representative to the Active Transportation Advisory Committee to November 30, 2027, or until a successor is appointed by Council.

THAT the appointment of citizen representatives to the Communities in Bloom Advisory Committee be

THAT Anita Jacobsen be appointed as a citizen representative to the Energy and Environment Advisory Committee to November 30, 2027, or until a successor is appointed by Council and that an exemption be granted from the term limit in the Appointments Policy C.3.1; THAT Felicity Sutcliffe and Roger Cotton be appointed as citizen representatives to the Energy and Environment Advisory Committee to November 30, 2027, or until a successor is appointed by Council; THAT Quinn Kearsey be appointed as the Youth Representative to the Energy and Environment Advisory Committee to November 30, 2027, or until a successor is appointed by Council; AND THAT Mike Sullivan be appointed as the Climate Momentum representative the Energy and Environment Advisory Committee to November 30, 2027, or until a successor is appointed by Council.

THAT Chantale Pitts, Anne Ceballo, Cambria Ravenhill, Jeffrey Atchison, and Edward Boniface be appointed as citizen representatives to the Heritage Stratford Committee to November 30, 2027, or until a successor is appointed by Council; AND THAT Jacon VanKooten be appointed as the Huron Perth Builders Association representative to the Heritage Stratford Committee to November 30, 2027, or until a successor is appointed by Council and that an exemption be granted from the term limit in the Appointments Policy C.3.1.

THAT June Wells and Ken Clarke be appointed as citizen representatives to the Stratfords of the World (Ontario) Advisory Committee to November 30, 2027, or until a successor is appointed by Council and that an exemption be granted from the term limit in the Appointments Policy C.3.1; AND THAT Jennifer Mitchell appointed as a citizen representative to the Stratfords of the World (Ontario) Advisory Committee to November 30, 2027, or until a successor is appointed by Council.

Regular Council Minutes 10 November 10, 2025 THAT the exemption from Noise Control By-law 113-79 for Network Sewer and Watermain Limited and their subcontractor Erritt Construction Ltd. to operate tunneling equipment to facilitate construction for the O’Loane Avenue Sanitary Trunk Sewer Extension Project be denied. Members of Council and staff held a discussion regarding the motion. Highlights of the discussion included:  there being concerns from the residents regarding the work;  the noise involved with the tunnelling machine work being louder than anticipated;  the noise from the heating equipment being minimal and their running being necessary to ensure that the operations equipment does not seize due to the colder weather temperatures;  there being similar equipment used in the Brunswick Street construction but not all equipment is the same as it involved different tunnelling work;  there being no complaints with the heating unit however the complaints became more pronounced once the tunnelling work began;  there already being plans in place to suppress the noise from the generator; and  it being challenging for the residents to deal with the noise during the day and expecting to continue until the night is unreasonable. The Mayor called the question on the motion.

THAT an exemption from Noise Control By-law 113-79 be granted to Network Sewer and Watermain Limited to operate a generator for heating and dewatering purposes for the O’Loane Avenue Sanitary Trunk Sewer Extension Project, under the Regular Council Minutes 11 November 10, 2025 operation of construction equipment provision (Schedule 2 clause 5) from 7:00 p.m. to 11:59 p.m. and 12:00 a.m. to 7:00 a.m. on date(s) to be determined subject to the approval of the Director of Infrastructure Services. Members of Council and staff held a discussion regarding the motion. Highlights of the discussion included:  the generators for the heating and dewatering have been running and there being no complaints received for their noise;  the Director of Infrastructure Services noting they are not aware of additional mitigation measures that can be implemented at this point;  the Director adding that the intent of the recommendation would be to allow staff to reasonably respond to problems brought forward by residents;  the heating component being necessary overnight to ensure that the components of equipment do not freeze and seize due to the cold temperatures; and  there being impacts to the concrete if heating is discontinued. The Mayor called the question on the motion.

THAT the supply and delivery of a new Single Axle Dump Truck be awarded to Vision Truck Group of Cambridge Ontario at a total cost of $318,261.71, including the non-recoverable HST. Members of Council and staff held a discussion regarding the motion. Highlights of the discussion included: Regular Council Minutes 12 November 10, 2025  it being questioned whether the purchase of a second-hand truck is possible;  the Director of Infrastructure Services noting that maintaining second hand fleet can be as costly as purchasing new;  the fleet being requested will fulfill its intended function while a second-hand option may not have all of the functions required affecting full service standards;  the procurement process being followed for this purchase and the bid awarded being the most competitive pricing; and  the purchase coming under the budgeted amount. The Mayor called the question on the motion.

THAT the Tender (T-2025-61) for the Gordon Street, Willow Street and John Street South Sidewalk Construction project be awarded to Nicholson Concrete Inc. at a total tender price of $151,312.65, including HST; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement.

THAT the leave of absence of Andy Bicanic from November 1, 2025 to April 1, 2026 inclusive from the Heritage Stratford Regular Council Minutes 13 November 10, 2025 Advisory Committee and the Committee of Adjustment be accepted.

THAT the Report of the Social Services Committee dated November 10, 2025. be adopted as printed.

THAT By-laws 141-2025 to 147-2025 be taken collectively.

THAT By-laws 141-2025 to 147-2025 be read a First and Second Time.

THAT By-laws 141-2025 to 147-2025 be read a Third Time and Finally Passed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Infrastructure, Transportation and Safety Committee [7:05 p.m. or thereafter following the Regular Council meeting];  Finance and Labour Relations Committee [7:10 p.m. or thereafter following the Regular Council meeting]; Regular Council Minutes 17 November 10, 2025 and to Committee of the Whole if necessary, and to reconvene into Council.

THAT By-law 148-2025 be read a First and Second Time.

THAT By-law 148-2025 be read a Third Time and Finally Passed.

THAT the November 10, 2025, Regular Council meeting adjourn.