Regular Council

THAT the Minutes of the Special Meeting dated September 21, 2022 and the Regular Meeting dated September 26, 2022 of Council of The Corporation of the City of Stratford be adopted as printed.

THAT the Addendum to the Regular Agenda of Council and Standing Committees dated October 11, 2022, to add receipt of correspondence to the Infrastructure, Transportation and Safety Committee agenda, be added to the Agenda as printed.

THAT Council accept the Tender [T-2022-21] from Stratford Farm Equipment for the supply and delivery of a Compact Loader and attachments, at a total cost of $139,325.00 including HST, to improve the efficiency and service level of the Fleet Department A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 4 October 11, 2022 for the City of Stratford while continuing to focus on the reduction of Greenhouse gas emissions.

THAT Council authorize Staff to submit an application to the 2023-2024 Connecting Links Program for the Ontario Street and Erie Street Resurfacing project; THAT the Director of Corporate Services be authorized to sign and submit the application on behalf of the municipal corporation; AND THAT Ontario Street and Erie Street Resurfacing project be

THAT the by-law to set 2023 fees and charges for services performed by the City of Stratford be amended to freeze regular and parallel transit rates at the 2022 fee structure for the 2023 calendar year. Support was expressed with having staff prepare a report detailing the financial implications with freezing the rates. Mayor Mathieson called the question on the motion.

THAT a report detailing the financial implications of maintaining the 2022 regular transit and parallel transit rates for the 2023 calendar year and a financial analysis of regular and on-demand A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 6 October 11, 2022 transit service on weekends be

THAT MTE Consultants Inc. be retained for Consulting Services for the Industrial Subdivision development RFP2022-23 at a cost of $280,808.39 including HST, for design and planning services; THAT the City record the upfront costs for these consulting services through the Industrial Land reserve; AND THAT the Chief Administrative Officer be authorized to execute the necessary contract agreement.

THAT City Council award RFP-2022-25 Stratford Municipal Airport Study to HM Aero Inc. at a cost of $41,194.15 including HST. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 7 October 11, 2022 Opposition to the study was noted due to the cost. Mayor Mathieson called the question on the motion.

THAT Zoning By-law 10-2022 be amended by removing the H17 Holding Provision from the properties municipally known as 520, 525, 600, 625, and 680 Orr Street (previously 400 and 500 McCarthy Road West), for the following reasons:  The conditions outlined in the Holding Provision stating when the “H” can be removed have been satisfied;  Removal of the Holding Provision will allow for development in conformity with the City of Stratford Official Plan; and  Removal of the Holding Provision is consistent with the Provincial Policy Statement.

THAT the Request for Proposal (RFP-2022-38) for the Community Hub Fundraising Phase I project be awarded to Ketchum Canada Inc. for a total cost of $32,600.00, excluding HST. The services included in the price were questioned. The Chief Administrative Officer stated that due to the size of the project, it is being broken into phases. Councillor Burbach departed the Regular Council meeting at 7:23 p.m. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 8 October 11, 2022 Phase 1 is assessing the feasibility of the campaign, including assessing community and donor support for the Community Hub, identifying naming rights and other gifting opportunities, cultivating a donor prospect list, identifying potential campaign leaders and any potential public relations issues. If it is determined that there is sufficient support in the community for the project, staff would then recommend Phase 2 and 3 proceed. Councillor Burbach returned to the Regular Council meeting at 7:24 p.m. Mayor Mathieson called the question on the motion.

THAT Council direct staff to develop terms of reference and composition of a Citizen's Advisory Committee to support the development of the Grand Trunk site, its architectural design, development and fundraising, and that the development of this committee be subject to approval by the 2022-2026 term of Council.

THAT the naming of the City-owned building at 270 Water Street and the process to re-name the building, "the Stratford Normal School" if necessary be

THAT the report titled, “Proposed Amendments to Council Code of Conduct” (COU22-083), be received; AND THAT a By-law be adopted to amend the Council Code of Conduct, to include additional provisions related to conduct and remedial measures, substantially in the form as attached. Concern was expressed by a member regarding whether Council should make a decision on this report given the timing of the term and because the amendments are related to conduct of Council and freedom of speech. A preference to defer the matter to the new Council was expressed and a deferral motion was made. No seconder was received for the deferral motion. It was suggested by Council members that it is important that a new Council starts off knowing what their responsibilities are. The Code of Conduct helps Council work better as a team and that an experienced Council knows what changes need to be made, whereas a new Council may not have a clear understanding of their roles at the beginning. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 10 October 11, 2022 Mayor Mathieson called the question on the motion.

THAT the report titled, “Cooper Block Community Hub Update for October 2022” (COU22-084), be received.

THAT By-laws 121-2022 to 126-2022 be taken collectively.

THAT By-laws 121-2022 to 126-2022 be read a First and Second Time.

THAT By-laws 121-2022 to 126-2022 be read a Third Time and Finally Passed.

THAT By-law 127-2022 be read a First and Second Time.

THAT By-law 127-2022 be read a Third Time and Finally Passed.

THAT By-law 128-2022 be read a First and Second Time.

THAT By-law 128-2022 be read a Third Time and Finally Passed.

THAT By-law 129-2022 be read a First and Second Time.

THAT By-law 129-2022 be read a Third Time and Finally Passed. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 12 October 11, 2022

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Infrastructure, Transportation and Safety Committee [7:05 p.m. or thereafter following the Regular Council meeting];  Finance and Labour Relations Committee [7:10 p.m. or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council.

THAT Items 6.1, 7.1 and 8.1 of the Infrastructure, Transportation and Safety Committee meeting dated October 11, 2022 be adopted as follows: 6.1 AMO-LAS Water and Sewer Warranty Program Agreement (ITS22-023) THAT the Marketing Agreement between The Corporation of the City of Stratford and Service Line Warranties of Canada Inc. for the AMO-LAS Water and Sewer Warranty Program, be entered into; THAT Option 1 be authorized for the allocation of the 5% royalty in the pricing structure to be redirected to participating residents; AND THAT the Mayor and Clerk, or their respective delegates, be authorized on behalf of The Corporation of the City of Stratford to sign the Marketing Agreement. 7.1 Request to Operate All-Terrain Vehicles (ATVs) on City Streets, Recreation Trails and Municipal Property – Dig-IT Incorporated A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 16 October 11, 2022 THAT the request by Dig-IT Incorporated to be granted an exemption to drive All-Terrain Vehicles on city road allowances and Municipal Property be denied. 8.1 Request to Permit Active Transportation Artwork on Municipal Sidewalks in School Zones (ITS22-024) THAT the proposed artwork promoting active transportation in School Zones as outlined in Report ITS22- 024 be approved; THAT the proposed artwork be installed and maintained by Staff in the Public Works Division in the following locations:  Huntingdon Avenue from Huron Street to Avon Street;  Cawston Street

THAT Item 5.1 of the Infrastructure, Transportation and Safety Committee meeting dated October 11, 2022 be adopted as follows: 5.1 Short-Term Accommodation Licensing By-law (ITS22- 026) THAT Council receive the report Short-Term Accommodation Licensing By-law (ITS22-026) dated October 11, 2022; THAT Council approve the draft Accommodation Licensing By-law effective January 1, 2023 substantially in the form attached to Report (ITS22-026); THAT Council approve the revised Bed and Breakfast Establishment Bylaw effective January 1, 2023, substantially in the form attached to Report (ITS22-026); THAT the request for an additional full time equivalent position be

THAT Items 5.1, 5.2, 6.1, 7.1, 8.1 and 9.1 of the Finance and Labour Relations Committee meeting dated October 11, 2022 be adopted as follows: 5.1 Draft Surplus and Deficit Policy and Funding Unfinanced Liability (FIN22-037) THAT the report titled, “Draft Surplus and Deficit Policy and Funding Unfinanced Liability” (FIN22-037), dated September 20, 2022, be received; THAT the Draft Surplus and Deficit Policy be adopted; AND THAT Council authorize the use of the Tax Stabilization Reserve to clear the unfunded liability relating to the 2018 Transit Terminal project in the amount of $225,497.44. 5.2 Reserve and Reserve Fund Policy Update (FIN22-038) THAT the report titled, “Reserve and Reserve Fund Policy Update” (FIN22-038), be received; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 19 October 11, 2022 THAT the amended Reserve and Reserve Fund Policy, attached to Report (FIN22-038) as Attachment 1, be adopted; AND THAT Council authorizes the changes to add, consolidate, close, and establish the reserves and reserve funds as noted in Report FIN22-038. 6.1 SEEDCo Update Q2 to June 30, 2022 (FIN22-036) THAT the Stratford Economic Enterprise Development Corporation (SEEDCo./investStratford) Update Q2 to June 30, 2022, dated September 20, 2022, be received for information. 7.1 Destination Stratford 2022 Q3 Update (FIN22-033) THAT the Destination Stratford 2022 Q3 Update dated September 20, 2022 be received for information. 8.1 Festival Hydro

THAT By-laws 130-2022 and 131-2022 be taken collectively.

THAT By-law 130-2022 be read a First and Second Time.

THAT By-law 130-2022 be read a Third Time and Finally Passed.

THAT By-law 131-2022 be read a First and Second Time.

THAT By-law 131-2022 be read a Third Time and Finally Passed.

THAT By-laws 132-2022 and 133-2022 be taken collectively.

THAT By-laws 132-2022 and 133-2022 be read a First and Second Time.

THAT By-laws 132-2022 and 133-2022 be read a Third Time and Finally Passed.

THAT the October 11, 2022 Regular Council meeting adjourn.