Regular Council

THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated September 12, 2022 be adopted as printed.

THAT The Corporation of the City of Stratford accept Part 3 Plan 44R-5942 as public highway and dedicate it as forming part of Vivian Line 37. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 4 September 26, 2022

THAT City Council hereby proclaims the week of October 9 – 15, 2022 as "Fire Prevention Week" in the City of Stratford.

THAT Stratford City Council hereby proclaims October 20, 2022 as “Light It Up! For NDEAM Day” in the City of Stratford in recognition of National Disability Employment Awareness Month (NDEAM) and the many ways people who have a disability contribute to businesses and communities across Canada. A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 5 September 26, 2022 It was questioned whether the City is capable of lighting up buildings in blue or purple, and whether the Communications Coordinator could release information to the public about this proclamation. The Clerk advised she would review. Mayor Mathieson called the question on the motion.

THAT the Tender (T-2022-32) for the Concrete Sidewalk Installation Contract be awarded to 465929 Ontario Ltd. o/a Nicholson Concrete at a total tender price of $338,050.80, including HST; AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement. In response to questioning from Council, the Director of Infrastructure and Development Services advised the intent is to install the sidewalk on the east side of Martin Street as there is water infrastructure on the west side. It is also easier for plowing and provides a connecting link for pedestrian traffic from the east end of town. The installation will include all AODA compliance items. The Active Transportation Advisory Committee and Accessibility Advisory Committee were thanked as they identified these as priority areas for sidewalks. Whether the sidewalks would be installed before it gets too cold was questioned. The Director stated staff should be able to meet deadlines to avoid frost conditions. Mayor Mathieson called the question on the motion.

THAT the City’s Electronic Monitoring Policy H.1.35 be adopted. The Chief Technology and Security Officer stated this is a new policy as required under the Ontario’s Working for Workers Act, 2022. Businesses that have over 25 employees are required to have this policy in place. The policy includes what data and systems are being monitored, why they are being monitored and when and how the data will be used. Examples provided included GPS locations, emails, or any electronic communications on all City devices. Concern was expressed that members of Council are not employees and there was discomfort with the City knowing their location at all times they are carrying the City devices. The Mayor stated this policy has been reviewed by the City Solicitor. As Councillors are using City technology, it is interpreted that they are subject to the policy. The Chief Administrative Officer confirmed that councillors are not considered employees, however, they are still covered by the policy by use of their devices and City servers while conducting business in their role as councillor.

THAT City Council approve the City of Stratford Emergency Response Plan amendments proposed by the Community Emergency Management Coordinator and as recommended by the City of Stratford Emergency Control Group. It was questioned by Council whether there was value in having the Deputy Mayor or another member of Council on this working group to be up to speed in the event the Mayor is not available. The Chief Administrative Officer advised they are making housekeeping amendments to the plan. Every mandatory position has a designated A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 7 September 26, 2022 alternate, and all mandatory positions are required to be in attendance at mock exercises. The Deputy Fire Chief advised the amendments are highly recommended by the Ontario Fire Marshal Emergency Management as a standard they are trying to achieve throughout the Province. It was stated that Council would like to see what the actual changes to the document are. The Deputy Fire Chief provided an overview of the amendments. The majority of changes were the removal of the term "alternate" from the document so that all of the alternates do not have to be present for the mandatory exercises. The second change was a reduction in size of the actual emergency control group, which was a strong recommendation by the Ontario Fire Marshal Emergency Management. In response to how the mandatory positions were determined, the Deputy Fire Chief stated that E

THAT the report titled, “Establishment of the 2022-2026 Joint Compliance Audit Committee” (COU22-074), be received; THAT the Terms of Reference for the Joint Compliance Audit Committee as detailed in Attachment 1 to this report (COU22- 074), be approved; AND THAT a by-law be considered to establish and approve the appointment of members to a Joint Compliance Audit Committee for the 2022 – 2026 term of Council.

THAT the Report of the Planning and Heritage Committee dated September 26, 2022 be adopted as printed.

THAT By-laws 114-2022 to 119-2022 be taken collectively.

THAT By-laws 114-2022 to 119-2022 be read a First and Second Time.

THAT By-laws 114-2022 to 119-2022 be read a Third Time and Finally Passed.

THAT CA-2022-106, being a resolution from the Town of Kingsville in opposition to Bill 3, Strong Mayors, Building Homes Act, 2022, be endorsed.

THAT the Council meeting adjourn to convene into Standing Committees as follows:  Finance and Labour Relations Committee [7:05 p.m. or thereafter following the Regular Council meeting]; A vibrant city, leading the way in community-driven excellence. Regular Council Minutes 12 September 26, 2022 and to Committee of the Whole if necessary, and to reconvene into Council.

THAT Item 4.1 of the Finance and Labour Relations Committee meeting dated September 26, 2022 be adopted as follows: 4.1 Draft 2020 Audited Financial Statements (FIN22-039) THAT the report titled, “Draft 2020 Audited Financial Statements” (FIN22-039), be received for information; AND THAT the Draft 2020 Audited Financial Statements be approved and finalized.

THAT By-law 120-2022 be read a First and Second Time.

THAT By-law 120-2022 be read a Third Time and Finally Passed.

THAT the September 26, 2022 Regular Council meeting adjourn.